KIMBALL TOWNSHIP BOARD OF TRUSTEES
2160 WADHAMS ROAD, KIMBALL, MI 48074
SEPTEMBER 20, 2022
Usakowski opened the meeting at 6:30 p.m. with the Pledge of Allegiance.
ROLL CALL OF OFFICERS: Usakowski, Wrubel, Hoffman, Deland, Ward and Nelson.
APPROVAL OF AGENDA
Deland motioned to approve the agenda as presented supported by Wrubel.
PRESENTATION OF MINUTES FOR SEPTEMBER 06, 2022
Deland: Page 4 under Fire Cadet Program, “I did get approve” should read “It did get approved”.
Wrubel motioned to approve the minutes as amended supported by Ward.
III. CONSENT AGENDA AND COMMUNICATIONS
Check Register from 08/31/2022 to 09/12/2022
- Revenue & Expenditure Report for Period Ending 09/30/2022
Deland had questions regarding the grass trimmer and Flooring Edge.
Deland motioned to approve the disbursement of $529,743.13 to pay the bills and file supported by Ward.
ROLL CALL VOTE: YES: Deland, Ward, Nelson, Hoffman, Wrubel and Usakowski. NO: None. ABSENT: Jackson. (6-0-1) Motion Carried.
- BOARDS AND COMMISSIONS
- Board of Public Works of the County of St. Clair Minutes for 08/16/2022
- Board of County Road Commission of the County of St. Clair Minutes for 08/16/2022
- Zoning Board of Appeals Minutes for May 10, 2022
Deland motioned to receive and file boards and commissions supported by Hoffman. Motion Carried.
- PUBLIC COMMENT (Brief Comments)
- DEPARTMENT REPORTS
We received the ballot proofs. We will receive the actual ballots around the end of this week or next week. We do need six more election workers. The new polling location was very accommodating.
- OLD BUSINESS
- UHY LLP Certified Public Accountants
Supplement on Accounting. Quote for services.
Deland: Do we pay our auditors a flat rate?
Usakowski: It is a flat rate.
Deland motioned to approve having UHY LLP Certified Public Accountants to help us with our accounting supported by Wrubel.
ROLL CALL VOTE: YES: Deland, Wrubel, Usakowski, Hoffman, Ward and Nelson. NO: None. ABSENT: Jackson. (6-0-1) Motion Carried.
- Time and Attendance (Andrews Technology HMS, Inc.)
Usakowski explained that this system would be efficient and how it would work.
Carwyn: There would be the one-time fee of $2,500.00 for implementation and all the trainings. There would be a monthly fee of $166.50 based on a half lease of 50 employees or less, and an annual fee of $495.00.
Deland motioned to approve Andrew Technology HMS, Inc. for the time and attendance system supported by Ward.
ROLL CALL VOTE: YES: Deland, Ward, Wrubel, Hoffman, Nelson and Usakowski. NO: None. ABSENT: Jackson. (6-0-1) Motion Carried.
- Resolution No. 22-17: Resolution in Support of LRFAP Application
Total cost to complete the Sparling Road project would be $230,000.00, $100,000.00 would come from the Grant Funding and $130,000.00 would come from our General Fund. The current project is scheduled to start in a few weeks.
Nelson: Is Hyde done with his project?
Usakowski said he is supposed to be done by the end of the month.
Usakowski motioned to approve Resolution No. 22-17 in support of LRFAP application supported by Deland.
ROLL CALL VOTE: YES: Usakowski, Deland, Hoffman, Wrubel, Ward and Nelson. NO: None. ABSENT: Jackson. (6-0-1) Motion Carried.
- Resolution No. 22-18: Adoption of the St. Clair County Hazard Mitigation Plan
Usakowski explained that every community assists with adoption of plans for the County Plan. FEMA requires it for federal funding.
Ward motioned to approve Resolution No. 22-18 Adoption of the St. Clair County Hazard Mitigation Plan supported by Deland.
ROLL CALL VOTE: YES: Ward, Deland, Usakowski, Wrubel, Hoffman and Nelson. NO: None. ABSENT: Jackson. (6-0-1) Motion Carried.
- Request for Proposals 2022-2023 Update and Rewrite Township of Kimball
Usakowski: Our Master Plan needs updating with similar formatting. We would hire someone to help us put this together.
Wrubel: How much would it cost?
Usakowski: About $15,000.00. I did include looking at the Zoning Ordinances making sure that it matches up with the Master Plan.
- UHY LLP Certified Public Accountants
X. OFFICERS REPORT
A. Supervisor Usakowski
Thank you to all who helped out at the Fall Clean-up. The landfill worked well with us. We had six dumpsters filled. Paul, one of the drivers from Hammar’s, was really great with helping out with everything.
There only nine companies in Michigan that are licensed scrap tires. I am going to check into grants or allocate some money with ARPA funds.
Budget Process: I would really like to get some feed-back from the board and be ready to share your feedback.
Deland: How does the budget work with new Fire Millage?
October 15th is the Trunk or Treat. If you can participate please let us know.
I am meeting with the County Parks tomorrow. We are looking at both parks for play equipment. It will cost $50,000.00 per play scape per park plus installation.
The number one item requested for the park is a Splash Pad. We need more information considering the cost.
There was a fire at the landfill which took 12 hours to put out. We will bill the landfill.
Discussion about old tires disposal.
I currently have two applications for the part-time Parks/DPW positions, and 18 applications for the part-time clerk position.
- Treasurer Jackson
- Trustee Hoffman
- Trustee Deland
- Trustee Nelson
The ZBA approved variance of .03 acres. I am curious if the township can post, inform how “Promote the Vote” would impact the township.
- Trustee Ward
The Little League will be participating in the Trunk and Treat and will have a pumpkin carving contest. People will need to sign up for it. It will be from 1 p.m. until 2 p.m.
Discussion regarding final Little League practices and the closing of the park.
Deland motioned to adjourn the meeting at 7:12 p.m. supported by Nelson.
Meeting adjourned at 7:12 p.m.
Submitted by Becky Wrubel, Clerk