October 15, 2024 Board of Trustees Minutes

KIMBALL TOWNSHIP BOARD OF TRUSTEES

2160 WADHAMS ROAD, KIMBALL, MI  48074

REGULAR MEETING

Usakowski opened the meeting at 6:30 p.m. with the Pledge of Allegiance.

ROLL CALL OF OFFICERS:  Usakowski, Jackson, Wrubel, Hoffman, Deland and Ward.

 

ABSENT:  Nelson.

 

Usakowski mentioned that Resolution 2024-29 needs to be changed to 2024-30. Wrubel would like to add under New Business, I. Tri-Star and J. Fire Department Hiring.

 

Deland motioned to approve the agenda as amended supported by Jackson.

Motion Carried.

 

Jackson, under number eight, Joy should be spelled Joi.

 

Usakowski also mentioned that Randy Mayer’s should be spelled Randy Meyer’s.

 

Ward motioned to approve the minutes as amended supported by Deland.

Motion Carried.

 

III.        CONSENT AGENDA AND COMMUNICATIONS

Usakowski mentioned that we have disbursements totaling $3,509,115.25.

 

Jackson motioned to approve the disbursements of $3,509,115.25 to pay the bills and file supported by Ward.

 

ROLL CALL VOTE:  YES:  Jackson, Ward, Usakowski, Wrubel, Hoffman and Deland.  NO:  None.  ABSENT:  Nelson.  (6-0-1) Motion Carried.

 

Board of County Road Commissioners of the County of St. Clair Minutes of September 17, 2024

Township Roads and Bridges Advisory Committee of the St. Clair County Road Commission for July 9, 2024

 

Deland motioned to receive and file the boards and commissions supported by Hoffman.  Motion Carried.

 

            None.

 

Usakowski reached out to Docuware who we approved, to get clarification about their formatting.  It was explained and we are good to go with them.

 

Usakowski explained that the property at Wadhams and North River Road is available and they are asking $330,000.00 for it.  It is on both sides of the river and the address is on Atkins Road.  It does have access off of North River Road and it has property on both sides of North River Road.  I reviewed the Michigan National Resources Trust Fund Grant Program and their scoring; this property would score extremely high as far as getting a grant goes.

 

There are other people who are interested in this property.  Talking with Randy Meyer he suggested that we put something formal together so they can go back to their board and get approval for the purchase.  By doing Resolution 2024-30 would give us that indication to the community foundation that we are interested in that property and that we are applying for a grant and that we would like them to purchase the property on our behalf.

 

Discussion.

 

Deland motioned to approve Resolution 2024-30 supported by Ward.

 

ROLL CALL VOTE:  YES:  Deland, Ward, Usakowski, Jackson and Wrubel.

NO:  Hoffman.  ABSENT:  Nelson.  (5-1-1) Motion Carried.

 

Usakowski explained the differences between the two bids for the path.  Jelsch Paving Company quoted a bid at $10,022.00 and Hess Asphalt Paving Co., Inc. quoted $14,450.00.

 

Discussion.

 

Jackson motioned to approve Jelsch Paving Company to do the path at the park at a cost of $10,022.00 supported by Deland.

 

ROLL CALL VOTE:  YES:  Jackson, Deland, Usakowski, Wrubel, Hoffman and Ward.  NO:  None.  ABSENT:  Nelson.  (6-0-1) Motion Carried.

Usakowski explained that there are several ideas to fund that particular project.  One would be a delayed principal payment which would allow us to go two years at interest only or three years.  I would recommend the bond with a    2-year delay.

 

Jackson motioned to go forward with the engineering supported by Deland.

 

ROLL CALL VOTE:  YES:  Jackson, Deland, Usakowski, Wrubel, Hoffman and Ward.  NO:  None.  ABSENT:  Nelson.  (6-0-1) Motion Carried.

 

Usakowski mentioned that the auditors would like to see the workers not punch in until five minutes before the schedule start and five minutes after stop times.

 

Jackson motioned to approve the new Time Clock Policy supported by Ward.

Motion Carried.

 

Usakowski mentioned that we can now submit this and the cost is $55,311.00.

 

Deland motioned to send in the Parks and Recreation Mileage Reimbursement Form supported by Ward.  Motion Carried.

 

Usakowski mentioned that Blake is willing to sell the property next to the park for $70,000.00.  Do we have any interest in this piece of property?

 

Ward motioned to proceed with talking to Mr. Blake about negotiating a price for the property next to the park.  Motion Carried.

 

Wrubel explained that there is mold growing on the back side and the north side, plus there are some large bees’ nests out there.  I got a bid from Bee ‘N Clean to power wash it for $635.00, plus to clean out the gutters they will do that for another $1,242.00 to power wash this building. 

 

To power wash and paint the building at the DPW, Bee ‘N Clean would cost $2,800.00.  We have a bid to power wash and paint the one side of the building for $1,200.00.  I also received another bid from Bee n Clean to just power wash the building for $1,200.00.

 

Monzo also gave a bid to prime and paint the building for $1,500.00 and not power washing.

 

Ward motioned to approve Bee ‘N Clean to power wash the office and clean the gutters, and to power wash the front of the DPW building and then have Monzo to paint the block at the DPW supported by Deland.

 

ROLL CALL VOTE:  YES:  Ward, Deland, Usakowski, Jackson, Hoffman and Wrubel.  NO:  None.  ABSENT:  Nelson.  (6-0-1) Motion Carried.

 

Usakowski explained that the asphalt around the drain on the west side of the parking lot is sinking again.  We have repaired it before but it didn’t stop the problem.  We need to get this permanently fixed. 

 

Wrubel mentioned that the strip above the doors should have been done long ago because it is a safety issue.  Snow could easily come off the roof and hurt someone.

 

Discussion.

 

Wrubel is going to go back to the company that did the original work on the building.

 

Wrubel explained that the gentleman that is applying to become a fire fighter used to work for Clyde Township for eight years and has already gone through screening.  He also has his Fire 1 and 2.

 

Deland motioned to approve the hiring of Jeffrey Maxon to the fire department supported by Ward.  Motion Carried.

 

No reports.

 

Ray Campbell, 299 Eileen Avenue:  Questioned about the Allen Road Lift Station and what options are there for it and can it be put on hold?

 

Usakowski explained what options we have and that it would be around a

25-year plan for payback.  We are at capacity right now.

 

Campbell also questioned about the new senior center that is being built and the water and sewer use.

 

Discussion.

 

 

Usakowski explained that the Michigan Wind and Solar Regulations will kick in next month.  The State of Michigan has finally come down with all the ruling on that.  I’m anticipating that we are going to run into some issues and we probably won’t have any say on it. 

 

Metro Planning is finishing up with the Master Plan.

 

The Fall Clean up is this Saturday, October 26th from 9 a.m. until 3 p.m.

 

The newsletter is done and will be mailed out tomorrow.

 

We had 53 ballots come in today that have been processed.  And we have 42% of our ballots back.

 

The DPW is looking into purchasing two more flight pumps so we can have extra on hand in case we run into problems.

 

The water tower results will be in after five to seven weeks.

 

The DPW came up with a good idea about the old school building in Smiths Creek.  The roof is in bad shape but the walls are still good.  If we put a different roof on it, then the DPW could use half of the building for equipment.

 

Jackson mentioned that the pitch would have to be a 4-12 pitch.

 

Wrubel:  Erickson thought it was an excellent idea.

 

Usakowski said it wouldn’t hurt to look into it.

 

Jackson gave his financial review.

 

Hoffman questioned if we could us the ARPA Funds for the roof.

 

Usakowski said we could.

 

Do you know what the process is for the Road Commission and how they decide on what roads they do?

 

Usakowski explained that they look over what roads are used the most and how bad the condition of the road is. 

Absent.

 

Ward asked Usakowski how long the power was out.

 

Usakowski:  For about a day.

 

Deland motioned to adjourn the meeting at 7:38 p.m. supported by Ward.

Motion Carried.

 

Meeting adjourned at 7:38 p.m.

 

Submitted by Becky Wrubel, Clerk