Home Minutes - Board of TrusteesMARCH 21, 2023 BOARD OF TRUSTEES MINUTES

MARCH 21, 2023 BOARD OF TRUSTEES MINUTES

June 21, 2023| Minutes - Board of Trustees|

KIMBALL TOWNSHIP BOARD OF TRUSTEES

2160 WADHAMS ROAD, KIMBALL, MI 48074

REGULAR MEETING

MARCH 21, 2023

6:30 P.M.

Usakowski opened the meeting at 6:30 p.m. with the Pledge of Allegiance.

ROLL CALL OF OFFICERS: Usakowski, Jackson, Wrubel, Hoffman, Deland, Ward and Nelson.

 

ABSENT: None.

 

Open Public Hearing at 6:31 p.m.

 

BUDGET:

Usakowski gave a brief summary of the budget. Inflation is one of the challenges. Roads, bridges and culverts projects are another concern for us with Mayer Road being one of them. The State Revenue Sharing Constitutional and Statutory Revenue through the State of Michigan have exceeded what we expected. Water and Sewer Fund is an ongoing challenge. We have been strong with Economic Development. We received $970,000.00 from the American Rescue Act Fund and we have spent $150,000.00 of it with the Sparling Road project. We did get a lot of community input on the usage of the funds. The Fund Balance and General Fund are strong. Very little tax monies stays in the township.

 

Nelson questioned the Building Fund Revenue on page 76.

 

Usakowski explained.

 

Parks Fund is in good shape. Building Fund is in good shape also but I am a little bit concerned about building. Rising inflation and rising interest rates are never good for construction.

 

Discussion.

 

Public Hearing will remain open for comments.

 

  1. APPROVAL OF AGENDA

    Usakowski: Add P. Little League Contract under New Business and Wrubel wants to add A. Update DPW Summer Help under Old Business.

     

    Wrubel motioned to approve the agenda as amended and supported by Deland.

    Motion Carried.

 

  1. PRESENTATION OF MINUTES FOR MARCH 07, 2023

    Wrubel: change on page 4 Public Comment of Nowicki should be “we need to send one that the ARPA Funds needs to be distributed throughout the county.”

    Wrubel: Also, on page 5 under discussion, it should have the developer’s name “Jay Folske explained” and not just developer.

     

    Deland motioned to approve the minutes of March 7, 2023 as amended supported by Jackson. Motion Carried.

    

III.    CONSENT AGENDA AND COMMUNICATIONS

        A.
Check Register from 02/28/2023 to 02/14/2023

  1. Revenue & Expenditure Report for Period Ending 03/31/2023

Deland questioned about the three lawn mowers.

 

Wrubel explained.

 

Jackson motioned to approve the disbursements of $1,526,343.57 to pay the bills supported by Wrubel.

 

ROLL CALL VOTE: YES: Jackson, Wrubel, Nelson, Hoffman, Deland, Ward and Usakowski: NO: None. ABSENT: None. (7-0-0) Motion Carried.

 

  1. BOARDS AND COMMISSIONS
  2. Board of Public Works of the County of St. Clair Minutes for February 20, 2023
  3. Board of County Road Commission of the County of St. Clair Minutes for February 20, 2023
  4. Zoning Board of Appeals Meeting Minutes for December 13, 2022

    Deland questioned about the curb in front of BBQuicks restaurant and garage.

 

Deland motioned to receive and file the Boards and Commissions as presented supported by Hoffman. Motion Carried.

 

  1. PUBLIC COMMENT (Brief Comments)

Dawn Nowicki, 150 Burns Road: Questioned about Kimball Township working with County Commissioner Jeff Boehm to earmark ARPA Funds. I believe it is a mistake to bring in the battery plant and chip plant that is currently being pushed for 26 Mile Road which may fail. Are those funds being earmarked to put the two plants in Kimball Township?

 

Usakowski: I don’t know anything about that. We applied for monies for the sewer project which will cost $4.9 million.

 

Discussion regarding proposed sewer funding application and letters of support.

 

Cathy Warren, 6450 Dove Road: Expressed concerns regarding Reck’s Junk Yard, including abandoned vehicles in the roadway. I live across the road from the junk yard. I’m afraid in my own home. What can we do to resolve this issue?

 

Usakowski explained current actions by the township. We can continue to enforce the ordinance. Eventually the courts are not going to allow tickets anymore. They will have us clean it up which will cost the township a lot of money.

 

Discussion on what all can be done to get the property cleaned up.

 

Usakowski motioned to close the Budget Hearing at 7:10 p.m. supported by Deland. Motion Carried.

 

  1. OLD BUSINESS
  2. Update DPW Summer Help

Wrubel has a new proposal for the summer help. She proposes that they would work from June to September or June to August at $17.00 an hour.

 

Deland motioned to allow Wrubel to post for summer help for the DPW from June to September at $17.00 an hour supported by Ward.

 

ROLL CALL VOTE: YES: Deland, Ward, Nelson, Jackson, Usakowski, Hoffman and Wrubel. NO: None. ABSENT: None. (7-0-0) Motion Carried.

 

  1. NEW BUSINESS
    1. DPW Contract

    Usakowski mentioned that they have not received the contract language back yet from the Union.

     

    1. 2023-24 Budget Adjustments

    This is discussed under letter M.

 

  1. Park Staffing

Usakowski stated that the job description didn’t post correctly on the website so he will bring it back to the next meeting.

 

  1. Fire Department Application for Employment

    1. William J. Gilbert

Usakowski advised that Chief Gratz couldn’t be here but he wanted to us to approve William Gilbert as a Fire Fighter.

 

Wrubel motioned to allow Chief Gratz to hire William Gilbert to the Fire Department supported by Ward.

 

ROLL CALL VOTE: YES: Wrubel, Ward, Deland, Nelson, Hoffman, Jackson and Usakowski. NO: None. ABSENT: None. (7-0-0) Motion Carried.

 

 

 

  1. Proposal for Financial Audit Services for Years Ending March 31, 2024-2026
    1. King & King CPAs

Usakowski explained that we only received the one proposal for auditing from King & King.

 

Wrubel motioned to continue with King & King for auditing supported by Jackson.

 

ROLL CALL VOTE: YES: Wrubel, Jackson, Hoffman, Usakowski, Ward, Deland and Nelson. NO: None. ABSENT: None. (7-0-0) Motion Carried.

 

  1. Resolution 2023-03: General Fund Appropriations

Usakowski: This will include adding another $18,000.00 to our Fund Balance, which after this year will be $801,000.00.

 

Usakowski motioned to adopt Resolution 2023-03 General Fund Appropriations supported by Ward.

 

ROLL CALL VOTE: YES: Usakowski, Ward, Deland, Wrubel, Nelson, Hoffman and Jackson. NO: None. ABSENT: None. (7-0-0) Motion Carried.

 

  1. Resolution 2023-04: Fire Millage Fund Appropriations

Usakowski: Our anticipated revenue from that is $453,000.00 and planned expenditures are $368,000.00. This year we haven’t spent any money out of that account. It will leave the Fund Balance at $504,000.00.

 

Usakowski motioned to adopt Resolution 2023-04 Fire Millage Fund Appropriations supported by Jackson.

 

ROLL CALL VOTE: YES: Usakowski, Jackson, Nelson, Wrubel, Ward, Hoffman and Deland. NO: None. ABSENT: None. (7-0-0) Motion Carried.

 

  1. Resolution 2023-05: Parks Appropriations

Usakowski: The money coming into here is completely out of the County Millage Funds. That amount has increased for us because of our increase in population.

We have a fund balance around $9,000.000 and with the increase it would bring the fund balance up to about $18,000.00.

 

Usakowski motioned to adopt Resolution 2023-05, Parks Appropriations supported by Ward.

 

ROLL CALL VOTE: YES: Usakowski, Ward, Jackson, Nelson, Wrubel, Hoffman and Deland. NO: None. ABSENT: None. (7-0-0) Motion Carried.

 

  1. Resolution 2023-06: Liquor Control Appropriations

Usakowski: This is monies that come in from the State of Michigan to offset our cost of doing liquor inspections.

 

Usakowski motioned to adopt Resolution 2023-06, Liquor Control Appropriations supported by Jackson.

 

ROLL CALL VOTE: YES: Usakowski, Jackson, Hoffman, Deland, Wrubel, Ward and Nelson. NO: None. ABSENT: None. (7-0-0) Motion Carried.

 

  1. Resolution 2023-07: Building Fund Appropriations

Usakowski motioned to adopt Resolution 2023-07, Building Fund Appropriations supported by Jackson.

 

ROLL CALL VOTE: YES: Usakowski, Jackson, Nelson, Hoffman, Deland, Wrubel and Ward. NO: None. ABSENT: None. (7-0-0) Motion Carried.

 

  1. Resolution 2023-08: Water Appropriations

Usakowski explained the Water Appropriations.

 

Usakowski motioned to adopt Resolution 2023-08, Water Appropriations supported by Jackson.

 

ROLL CALL VOTE: YES: Usakowski, Jackson, Wrubel, Hoffman, Deland, Ward and Nelson. NO: None. ABSENT: None. (7-0-0) Motion Carried.

 

  1. Resolution 2023-09: Sewer Appropriations

Usakowski motioned to adopt Resolution 2023-09, Sewer Appropriations supported by Ward.

 

ROLL CALL VOTE: YES: Usakowski, Ward, Deland, Jackson, Nelson, Hoffman and Wrubel. NO: None. ABSENT: None. (7-0-0) Motion Carried.

 

  1. Resolution 2023-10: Amended Appropriations for the 2022-23 Fiscal Year

    Usakowski discussed how the budget adjustment was done during the year.

 

Usakowski motioned to adopt Resolution 2023-10 supported by Jackson.

Motion Carried.

 

ROLL CALL VOTE: YES: Usakowski, Jackson, Wrubel, Hoffman, Deland, Ward and Nelson. NO: None. ABSENT: None. (7-0-0) Motion Carried.

 

  1. New Form Entry #1582 for Grant Application for Review and Approval

Usakowski reviewed.

 

  1. Resolution 2023-11: ARPA Appropriations Fund

Usakowski motioned to adopt Resolution 2023-11 ARPA Appropriations Fund supported by Jackson.

 

ROLL CALL VOTE: YES: Usakowski, Jackson, Wrubel, Nelson, Deland, Hoffman and Ward. NO: None. ABSENT: None. (7-0-0) Motion Carried.

 

  1. Little League Contract

Usakowski explained that the contract is the same as last year’s. The Little League will have the use of the baseball diamonds from April 1st through October 30th.

 

Wrubel motioned to approve the Little League Contract for 2023 supported by Deland. Motion Carried.

 

  1. AUDIENCE PARTICIPATION

    Dawn Nowicki questioned about the Marijuana Distribution Centers.

     

    Usakowski: No, we opted out of that.

     

IX.    OFFICERS REPORT

  1. Supervisor Usakowski

The first workshop we had for the Master Plan went really well. We had some great feedback from our boards and commissions. Our next step will be sending out a survey that will go out to our community members. After that we will do some additional workshops for the community.

 

I talked to Unicode which is now Civic about codifying our ordinances and putting them online.

 

There has been a lot of conversation between myself and several commissions regarding the 26 Mile Road Project. It’s going to be a tight vote. They are talking about doing it as loan.

 

  1. Clerk Wrubel

The DPW have been working on the mapping.

 

The new truck was delivered last week.

 

I received a letter from Liquor Control that ALDI’s is applying for a Liquor License on Gratiot.

 

The spring newsletter deadline is tomorrow.

 

C.
Treasurer Jackson

I put together a new water increase price and we can vote on it at the next meeting. Copies have been passed out. We are going to need $2.6 million to cover depreciation next year and the only way to get that is to put in a 14% increase at this time. We are going to do a 3 to 5 year projection which will get us up to a 25% increase five years from now. We would start at a 5% increase.

 

Review of financials.

 

  1. Trustee Hoffman

    No report.

 

E.
Trustee Deland

Are we keeping the same truck for the grass cutter?

 

Wrubel: We are going to try.

 

  1. Trustee Nelson

We had a ZBA meeting last week and we approve a Class A and denied a property split.

 

Is Mr. Stremers still working on the Medical Marijuana Resolution?

 

Usakowski: Yes he is still working on it.

 

  1. Trustee Ward

No report.

 

  1. ADJOURNMENT

    Wrubel motioned to adjourn the meeting at 7:55 p.m. supported by Nelson.

    Motion Carried.

     

    Meeting adjourned at 7:55 p.m.

 

    Submitted by Becky Wrubel, Clerk

Last modified: June 21, 2023

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