Minutes - Board of Trustees|

KIMBALL TOWNSHIP BOARD OF TRUSTEES

2160 WADHAMS ROAD, KIMBALL, MI 48074

REGULAR MEETING/PUBLIC HEARING FOR BUDGET

MARCH 15, 2022

6:30 P.M.

Usakowski opened the meeting at 6:30 p.m. with the Pledge of Allegiance.

ROLL CALL OF OFFICERS: Usakowski, Jackson, Wrubel, Sturdevant, Hoffman, Deland and Ward.

ABSENT: None.

ALSO PRESENT: Ken Kingsley and John Barber from Tetra Tech.

PUBLIC HEARING FOR BUDGET IS OPEN FOR 30 MINUTES

  1. APPROVAL OF AGENDA

Wrubel motioned to approve the agenda as presented supported by Sturdevant.

Motion Carried.

  1. PRESENTATION OF MINUTES FOR MARCH 01, 2022

    Sturdevant motioned to approve the minutes as presented for March 1, 2022 supported by Deland. Motion Carried.

 

III.    CONSENT AGENDA AND COMMUNICATIONS

        A.
Check Register from 02/24/2022 to 03/09/2022

  1. Revenue & Expenditure Report for Period Ending 03/31/2022

Jackson motioned to approve the disbursement of $1,337,911.53 to pay the bills and file supported by Sturdevant.

ROLL CALL VOTE: YES: Jackson, Sturdevant, Usakowski, Wrubel, Hoffman, Deland and Ward. NO: None. ABSENT: None. (7-0-0) Motion Carried.

  1. BOARDS AND COMMISSIONS
  2. Board of Public Works of the County of St. Clair Minutes for 02/15/2022
  3. Board of County Road Commission of the County of St. Clair Minutes for 02/15/2022
  4. Board of Trustees 2022-23 Budget Workshop/Meeting of 02/23/2022
  5. Cemetery Advisory Board Minutes for 02/09/2022
  6. Zoning Board of Appeals Minutes for 02/08/2022

Deland motioned to receive and file boards and commissions supported by Hoffman. Motion Carried.

  1. PUBLIC COMMENT (Brief Comments)

Dennis McCallom, 702 Allen Road: Questioned about what roads are being graveled and chloride. Also asked about Site Plans for the 14 acres south of him.

Usakowski: I’m not sure what is going on there. I will check for you.

  1. CHIEF GRATZ REPORT
  2. Applications for Employment
    1. Bayle M. Richardson

    Bayle is interested because of her family history.

    1. Shane R. Dusci

    Shane has worked for us before and he paid for his own Fire Academy and he works for the United States Forest Service.

 

     Discussion.

Sturdevant motioned to hire both Richardson and Dusci to the Fire Department as long as they pass their physicals supported by Jackson.

Motion Carried.

  1. OLD BUSINESS
  1. NEW BUSINESS
    1. Tetra Tech: Range & Allen Roads Lift Stations

    Ken Kingsley: He is retired but is directing Kimball Township projects with John Barber and staff. We had two meetings. The first one was with Neil, Becky, Jason and Rob and we covered the growth situation. The second meeting was with Becky and Rob to discuss alternatives to allow growth.

    Option One: Reverse Pickford to the east up Range to Dove Road and tap into system. Could include Lagoons or airport.

    Flow meters at Pickford, Smiths Creek, Range and Airport Roads.

    Option 2: Future Industrial Park.

    Option 3: Force Main under Railroad to Range.

    $38,000 not to exceed budget.

    Four months to evaluate Pump Stations using historical UIS data monthly updates. At minimum two times a month reports. Data exchange to support results.

    Hoffman: Alternate two and three involve the railroad, how is that involved? Do we have to get their approval?

    Barber: Depending on the size and how far you dig under the tracks, they shouldn’t have a problem with it.

    Wrubel: What is the timeline?

    Barber: I’m not sure.

    Discussion of options.

    Barber: We could set up a meeting with Bob at Port Huron Township about what sizes and how far.

    Kingsley: John has an agreement for $38,000 but needs to add details to cover the scope of work.

    Wrubel motioned to approve the expenditure of $38,000 with addition of updates supported by Sturdevant.

    ROLL CALL VOTE: YES: Wrubel, Sturdevant, Jackson, Hoffman, Usakowski, Deland and Ward. NO: None. ABSENT: None. (7-0-0) Motion Carried.

    Sturdevant motioned to close the Public Hearing at 7:09 p.m. supported by Deland. Motion Carried.

    1. Township of Kimball Credit Card Use Policy

    We have been reviewing a document with the department heads called “Fiscal Ready Community” by the State of Michigan. There are some policies that they recommend in that program that we didn’t have in place, including a Credit Card Use Policy. We’ve had one main credit card that the Clerk has always had responsibility for. They authorize its use outside of gas cards which would also be included in this. We reviewed some other municipalities’ policies and put together a policy related to that.

    Usakowski motioned to adopt the Credit Card Use Policy supported by Jackson.

    Motion Carried.

    1. Budget Adjustment 2021-2022

    One change about the Election Machine, we are still getting an Election Machine.

    Revenues: $896,352.08 needs to be changed to $901,652.08.

    Usakowski motioned to approve the Budget for 2021-2022 supported by Wrubel.

    Motion Carried.

    Usakowski discusses the budget and the challenges that will come our way.

    Roads, Revenue Sharing, Tax Revenue, Water and Sewer Fund are some of the challenges.

    Revenue Sharing has gone up as well as the Housing Industry.

    American Rescue Funding is a positive and is going to bring close to a million dollars, but it isn’t a permanent solution.

    1. Resolution 22-05: General Fund Appropriations

    Usakowski motioned to adopt Resolution 22-05 supported by Sturdevant.

    ROLL CALL VOTE: YES: Usakowski, Sturdevant, Jackson, Wrubel, Hoffman, Deland and Ward. NO: None. ABSENT: None. (7-0-0) Motion Carried.

    1. Resolution 22-06: Parks Appropriations

    Usakowski motioned to adopt Resolution 22-06 supported by Jackson.

    ROLL CALL VOTE: YES: Usakowski, Jackson, Ward, Deland, Hoffman, Sturdevant and Wrubel. NO: None. ABSENT: None. (7-0-0) Motion Carried.

    1. Resolution 22-07: Building Fund Appropriations

    Usakowski motioned to adopt Resolution 22-07 supported by Ward.

    ROLL CALL VOTE: YES: Usakowski, Ward, Deland, Hoffman, Jackson, Wrubel and Sturdevant. NO: None. ABSENT: None. (7-0-0) Motion Carried.

    1. Resolution 22-08: Sewer Appropriations

    Usakowski motioned to adopt Resolution 22-08 supported by Jackson.

    ROLL CALL VOTE: YES: Usakowski, Jackson, Wrubel, Sturdevant, Hoffman, Deland and Ward. NO: None. ABSENT: None. (7-0-0) Motion Carried.

    1. Resolution 22-09: Water Appropriations

    Usakowski motioned to adopt Resolution 22-09 supported by Jackson.

    ROLL CALL VOTE: YES: Usakowski, Jackson, Wrubel, Sturdevant, Hoffman, Deland and Ward. NO: None. ABSENT: None. (7-0-0) Motion Carried.

    1. Resolution 22-10: Liquor Control Appropriations

    Usakowski motioned to adopt Resolution 22-10 supported by Sturdevant.

    ROLL CALL VOTE: YES: Usakowski, Sturdevant, Jackson, Hoffman, Wrubel, Deland and Ward. NO: None. ABSENT: None. (7-0-0) Motion Carried.

    1. Resolution 22-11: American Rescue Act Fund Appropriations

    Usakowski motioned to adopt Resolution 22-11 supported by Wrubel.

    ROLL CALL VOTE: YES: Usakowski, Wrubel, Jackson, Sturdevant, Hoffman, Deland and Ward. NO: None. ABSENT: None. (7-0-0) Motion Carried.

    1. Resolution 22-12: Resolution to Approve New Fire Protection Millage

    Usakowski discussed the needs we have and what to expect for the future.

    We need to make sure that our fire department is well equipped with working equipment.

    Chief Gratz: We started a Work Group Committee to look at a millage, as well as more funding through grants.

    We get several calls a day for emergencies and we charge for each call out.

    Updates, maintenance and repairs to the stations constantly need to be updated.

    Recruitment and retention costs are going up. The avenue of funding would be a millage.

    Discussion.

    Usakowski motioned to adopt Resolution 22-12 and Exhibit A supported by Wrubel.

    ROLL CALL VOTE: YES: Usakowski, Wrubel, Jackson, Sturdevant, Hoffman, Deland and Ward. NO: None. ABSENT: None. (7-0-0) Motion Carried.

    1. Exhibit A: Proposed Ballot Language: Fire Services New Millage Ballot Proposal
  1. Resolution 22-13: Parks and Recreation Advisory Committee

Usakowski: This would be a 9 member committee with at least one board member on the committee. Term of office would be three years. Committee would choose their Chairperson.

Deland: We already have a Parks Committee Resolution 2017-07. Do we rescind that?

Usakowski: Resolution 2017-07 expired after three years. We have a Parks Plan that needs to be renewed. We can’t get parks funding unless we have a Parks Plan.

Usakowski motioned to adopt Resolution 22-13 to establish a Parks and Recreation Plan Committee for a three-year term supported by Deland.

ROLL CALL VOTE: YES: Usakowski, Deland, Ward, Hoffman, Jackson, Wrubel and Sturdevant. NO: None. ABSENT: None. (7-0-0) Motion Carried.

  1. Grass Cutting Staff

Usakowski: All parties are interested in returning to the parks and grass cutting.

Wrubel: Robert will be taking over the fire hall and the library. He will need the truck, trailer and equipment for four days a week, Monday through Thursday. All the equipment for grass cutting will need to be kept at the DPW.

Sturdevant motioned to approve hiring Robert back for cutting grass in the township supported by Deland.

ROLL CALL VOTE: YES: Sturdevant, Deland, Ward, Hoffman, Wrubel, Jackson and Usakowski. NO: None. ABSENT: None. (7-0-0) Motion Carried.

  1. Parks Staff

Usakowski: Both Jerry and Cal are willing to come back as Park Attendants. Jerry will be full-time and Cal will be part-time. The park will open on April 1st and the Little League’s Opening Day is April 30th.

Discussion.

Usakowski motioned to approve hiring back Jerry and Cal for Parks supported by Jackson.

ROLL CALL VOTE: YES: Usakowski, Jackson, Sturdevant, Ward and Wrubel.

NO: Deland and Hoffman. ABSENT: None. (5-2-0) Motion Carried.

  1. Union Negotiations

I will need someone to sit in for the negotiations. Becky and Rob will sit in for it.

  1. AUDIENCE PARTICIPATION

    Dennis McCallom, 702 Allen Road: Page 55, $150,000.00 Sparling Road. Is this going to the Sparling Road repairs?

    Usakowski: Yes.

X.    OFFICERS REPORT

A. Supervisor Usakowski

I have been talking to the county about Spring Cleanup Day. We need to establish a day. I talked to someone at the Landfill about tires and they want $5.00 per tire or we can do it by tonnage. Her recommendation was to limit the amount of tires we take and what size of tires. We could charge the residents for them.

Discussion.

B.
Clerk Wrubel

Precinct changes have been approved. We are currently getting a quote for I.D. Cards that will have to be mailed to the residents of Precinct 3 and 4.

We are currently working with Terri, our part-time Clerk with getting her QVF certification to be able to assist with the voter registration and processing.

Caswell Cemetery: The cleanup is under way. We have it posted out on the sign, on social media and on the township website for March 15-22. In April, the Cemetery Board will be going out to the cemetery to determine which graves are not in compliance and notices will be sent out to those families.

DPW: The DPW is currently working on mapping for the round-about at Abbotsford Road. Working on curb box replacements and they are starting to wrap the manholes.

Usakowski: The County got a $600,000 grant for the Griswold round-about and they wanted us to pay $100,000 to move our lines. Are we going to have to move any of the lines at Abbotsford?

Wrubel: We are still working on that.

The DPW has ordered curb boxes and meters. They have been ordered for a while now. They are slowing down right because they haven’t been able to get their supplies for them.

Last meeting Erik questioned about the extended warranty on the lawn mower. It doesn’t have an extended warranty but it does have a five year coverage and a two year unlimited.

Mortimer delivered the lumber for the roof at the Pump Station.

We need to have a secure drop box at the front door for the Ballots. Can anyone suggest who could make us one?

Hoffman: Did you talk to Timmy?

Wrubel: No but I will.

  1. Treasurer Jackson

ARPA has been established.

Review of Financials.

  1. Trustee Hoffman

No report.

  1. Trustee Deland

No report.

  1. Trustee Sturdevant

Fish Fry will continue to be held the first Friday of the month at the American Legion. We had a Pancake Breakfast this past Sunday at the Masonic Lodge, with about 115 people in attendance.

  1. Trustee Ward

Forgot the contract for the Little League.

  1. ADJOURNMENT

    Deland motioned to adjourn the meeting at 8:34 p.m. supported by Ward.

    Motion Carried.

    Meeting adjourned at 8:34 p.m.

    Submitted by Becky Wrubel, Clerk

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