KIMBALL TOWNSHIP BOARD OF TRUSTEES
2160 WADHAMS ROAD, KIMBALL, MI 48074
JANUARY 5, 2021
Usakowski opened the meeting at 6:30 p.m.
ROLL CALL OF OFFICERS: Usakowski, Wrubel, Sturdevant, Hoffman, Ward. Jackson joined at 6:39 p.m.
ALSO PRESENT: Deputy Clerk Carwyn, recording secretary
APPROVAL OF AGENDA
Wrubel: Remove BS&A Cemetery Management, Add American Legion Hall, DPW Contract
Sturdevant motioned to approve the agenda as amended supported by Hoffman.
ROLL CALL VOTE: YES: Sturdevant, Hoffman, Wrubel, Ward, and Usakowski. NO: None. ABSENT: Deland, Jackson. (5-0-2) Motion Carried.
- PRESENTATION OF MINUTES FOR December 15, 2020
Wrubel motioned to approve the minutes as presented supported by Ward.
ROLL CALL VOTE: YES: Wrubel, Ward, Hoffman, Sturdevant, and Usakowski. NO: None. ABSENT: Deland, Jackson. (5-0-2) Motion Carried.
III. CONSENT AGENDA AND COMMUNICATIONS
Check Register from 12/05/2020 to 12/30/2020
- Revenue & Expenditure Report for Period Ending 12/31/2020
Sturdevant motioned to approve the Consent Agenda and Communications, and to approve the disbursement of $334,489.13 to pay the bills supported by Ward.
ROLL CALL VOTE: YES: Sturdevant, Ward, Wrubel, Hoffman, and Usakowski. NO: None. ABSENT: Deland, Jackson. (5-0-2) Motion Carried.
- BOARDS AND COMMISSIONS
- PUBLIC COMMENT (Brief Comments)
- UNFINISHED BUSINESS
Assessor – Township Owned Property 2021
Usakowski – Property township owns, County Treasurer quit-claim deed. Need to be used as municipal property or it becomes taxable. Recommendation to sell land locked properties.
Question regarding Smiths Creek School House building and other land locked properties off of Main Street.
George Jackson joined meeting at 6:39 pm
To be reviewed at next board meeting
B. Fire Billing – Uncollectible
Jackson presented list of uncollectible fire billing accounts as recommended by Reilly.
Jackson moved to deem uncollectable and take them off the books supported by Sturdevant.
ROLL CALL VOTE: YES: Jackson, Sturdevant, Ward, Hoffman and Usakowski. NO: Wrubel. ABSENT: Deland. (5-1-1) Motion Carried.
C. MTA Online – Premium Pass
All committee members and staff should have been received an email invite from MTA. Emphasis on Boards and Commissions to ensure training for appointees and re-appoint.
- NEW BUSINESS
Fire Billing – Invoice 20-772
Stanton appealing fire bill based on inability to pay. Description of event and need to call in the fire department with concern of the woods catching on fire.
Usakowski asked for information on burn permit and proper burning based on Ordinance. Recommended to bring back to next meeting.
Sturdevant moved to bring back to next meeting supported by Hoffman.
ROLL CALL VOTE: YES: Sturdevant, Hoffman, Ward, Usakowski, Jackson, Wrubel. NO: none. ABSENT: Deland. (6-0-1) Motion Carried.
Resolution 2021-01 – Right-of-Way
Wrubel motioned to approve Resolution 2021-01–Right of Way supported by Hoffman.
ROLL CALL VOTE: YES: Wrubel, Hoffman, Ward, Sturdevant, Usakowski, and Jackson. NO: none. ABSENT: Deland. (6-0-1) Motion Carried.
- American Legion Hall
Wrubel recommended donation of $500 of the Election Grant to be used to clean floors after the election.
Ward motioned to approve recommendation supported by Hoffman.
ROLL CALL VOTE: YES: Ward, Hoffman, Usakowski, Jackson, Wrubel, Sturdevant. NO: none. ABSENT: Deland. (6-0-1) Motion Carried.
- Preliminary General Fund Budget
Usakowski will be sending out Updated Budget with notes for further review.
- Document Destruction and Archives
Carwyn described process of archiving and destruction of old files according to Schedule of Retention. Community Enterprises has certification of destruction. Staged identification records for DPW to deliver to Community Center. Each department head will sign off the retention code and approval of Community Enterprises to be used for destruction. Historical records need to be maintained respectfully.
F. DPW Contract
Usakowski discussed DPW Contract. Clerk Wrubel has asked not be included with this contract negotiations. Brian Berg would present the first offer in a meeting of the contract committee.
Committee will include Usakowski, Sturdevant and Ward, with Jackson can act as an alternate.
IX. OFFICERS REPORT
- Supervisor Usakowski
Discussion regarding the timeline on the approval of budget, including a workshop at the end of January.
Department Head meetings will be resumed after January 15. Assistant Assessor has submitted letter of resignation. Job has been posted, and interviews will be conducted. Exit interview will be conducted and results will be shared with board.
- Clerk Wrubel
DPW Updates of lift stations and meter changeouts, and communications with booster station.
Question regarding harness for water tower for maintenance.
- Treasurer Jackson
Discussion of Smiths Creek School, target shooting (DNR, Port Huron Twp). Revenue sharing check came in.
Question regarding deputy wage increase. Recommendation by Usakowski to review non-clerical staff at next meeting.
Jackson reviewed financials.
- Trustee Hoffman
Questioned Jackson regarding Smiths Creek School. Usakowski expressed need to put the property for sale to the public.
- Trustee Sturdevant
Fish Fry on January 1st. Appreciate funding from township for floors.
Wrubel motioned to adjourn the meeting at 7:13 p.m. supported by Sturdevant.
Meeting adjourned at 7:13 p.m.
Submitted by Becky Wrubel, Clerk