January 5, 2021 Board of Trustees Minutes

KIMBALL TOWNSHIP BOARD OF TRUSTEES

2160 WADHAMS ROAD, KIMBALL, MI 48074

REGULAR MEETING

JANUARY 5, 2021

6:30 P.M.

Usakowski opened the meeting at 6:30 p.m.

ROLL CALL OF OFFICERS: Usakowski, Wrubel, Sturdevant, Hoffman, Ward. Jackson joined at 6:39 p.m.

ABSENT: Deland

ALSO PRESENT: Deputy Clerk Carwyn, recording secretary

1. APPROVAL OF AGENDA
   

   Wrubel: Remove BS&A Cemetery Management, Add American Legion Hall, DPW Contract
   

    

   Sturdevant motioned to approve the agenda as amended supported by Hoffman.
   

   ROLL CALL VOTE: YES: Sturdevant, Hoffman, Wrubel, Ward, and Usakowski. NO: None. ABSENT: Deland, Jackson. (5-0-2) Motion Carried.
   

1. PRESENTATION OF MINUTES FOR December 15, 2020
   

Wrubel motioned to approve the minutes as presented supported by Ward.

ROLL CALL VOTE: YES: Wrubel, Ward, Hoffman, Sturdevant, and Usakowski. NO: None. ABSENT: Deland, Jackson. (5-0-2) Motion Carried.

III.    CONSENT AGENDA AND COMMUNICATIONS

        A.
Check Register from 12/05/2020 to 12/30/2020

1. Revenue & Expenditure Report for Period Ending 12/31/2020
   

Sturdevant motioned to approve the Consent Agenda and Communications, and to approve the disbursement of $334,489.13 to pay the bills supported by Ward.

ROLL CALL VOTE: YES: Sturdevant, Ward, Wrubel, Hoffman, and Usakowski. NO: None. ABSENT: Deland, Jackson. (5-0-2) Motion Carried.

1. BOARDS AND COMMISSIONS
   

    None

1. PUBLIC COMMENT (Brief Comments)
   

None

1. UNFINISHED BUSINESS
   

        A.
Assessor – Township Owned Property 2021

    Usakowski – Property township owns, County Treasurer quit-claim deed. Need to be used as municipal property or it becomes taxable. Recommendation to sell land locked properties.

    Question regarding Smiths Creek School House building and other land locked properties off of Main Street.

George Jackson joined meeting at 6:39 pm

To be reviewed at next board meeting    

B. Fire Billing – Uncollectible

Jackson presented list of uncollectible fire billing accounts as recommended by Reilly.

Jackson moved to deem uncollectable and take them off the books supported by Sturdevant.

ROLL CALL VOTE: YES: Jackson, Sturdevant, Ward, Hoffman and Usakowski. NO: Wrubel. ABSENT: Deland. (5-1-1) Motion Carried.

        C. MTA Online – Premium Pass

All committee members and staff should have been received an email invite from MTA. Emphasis on Boards and Commissions to ensure training for appointees and re-appoint.

1. NEW BUSINESS
   

A.
Fire Billing – Invoice 20-772

Stanton appealing fire bill based on inability to pay. Description of event and need to call in the fire department with concern of the woods catching on fire.

Usakowski asked for information on burn permit and proper burning based on Ordinance. Recommended to bring back to next meeting.

Sturdevant moved to bring back to next meeting supported by Hoffman.

ROLL CALL VOTE: YES: Sturdevant, Hoffman, Ward, Usakowski, Jackson, Wrubel. NO: none. ABSENT: Deland. (6-0-1) Motion Carried.

B.
Resolution 2021-01 – Right-of-Way

Wrubel motioned to approve Resolution 2021-01–Right of Way supported by Hoffman.

ROLL CALL VOTE: YES: Wrubel, Hoffman, Ward, Sturdevant, Usakowski, and Jackson. NO: none. ABSENT: Deland. (6-0-1) Motion Carried.

1. American Legion Hall
   

Wrubel recommended donation of $500 of the Election Grant to be used to clean floors after the election.

Ward motioned to approve recommendation supported by Hoffman.

ROLL CALL VOTE: YES: Ward, Hoffman, Usakowski, Jackson, Wrubel, Sturdevant. NO: none. ABSENT: Deland. (6-0-1) Motion Carried.

1. Preliminary General Fund Budget
   

Usakowski will be sending out Updated Budget with notes for further review.

1. Document Destruction and Archives
   

Carwyn described process of archiving and destruction of old files according to Schedule of Retention. Community Enterprises has certification of destruction. Staged identification records for DPW to deliver to Community Center. Each department head will sign off the retention code and approval of Community Enterprises to be used for destruction. Historical records need to be maintained respectfully.

F. DPW Contract

Usakowski discussed DPW Contract. Clerk Wrubel has asked not be included with this contract negotiations. Brian Berg would present the first offer in a meeting of the contract committee.

Committee will include Usakowski, Sturdevant and Ward, with Jackson can act as an alternate.

1. AUDIENCE PARTICIPATION
   

   None
   

IX.    OFFICERS REPORT

1. Supervisor Usakowski
   

Discussion regarding the timeline on the approval of budget, including a workshop at the end of January.

Department Head meetings will be resumed after January 15. Assistant Assessor has submitted letter of resignation. Job has been posted, and interviews will be conducted. Exit interview will be conducted and results will be shared with board.

1. Clerk Wrubel
   

DPW Updates of lift stations and meter changeouts, and communications with booster station.

Question regarding harness for water tower for maintenance.

1. Treasurer Jackson
   

Discussion of Smiths Creek School, target shooting (DNR, Port Huron Twp). Revenue sharing check came in.

Question regarding deputy wage increase. Recommendation by Usakowski to review non-clerical staff at next meeting.

Jackson reviewed financials.

1. Trustee Hoffman
   

Questioned Jackson regarding Smiths Creek School. Usakowski expressed need to put the property for sale to the public.

1. Trustee Sturdevant
   

Fish Fry on January 1^st. Appreciate funding from township for floors.

1. 
   Trustee Ward
   

None

1. ADJOURNMENT
   

Wrubel motioned to adjourn the meeting at 7:13 p.m. supported by Sturdevant.

Motion Carried.

Meeting adjourned at 7:13 p.m.

Submitted by Becky Wrubel, Clerk