January 19, 2021 Board of Trustees Minutes

KIMBALL TOWNSHIP BOARD OF TRUSTEES

2160 WADHAMS ROAD, KIMBALL, MI 48074

REGULAR MEETING

JANUARY 19, 2021

6:30 P.M.

Usakowski opened the meeting at 6:30 p.m.

ROLL CALL OF OFFICERS: Usakowski, Wrubel, Sturdevant, Deland, Ward, Jackson

ABSENT: Hoffman

ALSO PRESENT: Deputy Clerk Carwyn, recording secretary

1. APPROVAL OF AGENDA
   

Sturdevant motioned to approve the agenda supported by Wrubel.

ROLL CALL VOTE: YES: Sturdevant, Wrubel, Ward, Deland, Jackson and Usakowski. NO: None. ABSENT: Hoffman. (6-0-1) Motion Carried.

1. PRESENTATION OF MINUTES FOR January 5, 2021
   

   Jackson motioned to approve the minutes as presented supported by Wrubel.
   

   ROLL CALL VOTE: YES: Jackson, Wrubel, Sturdevant, Deland, Ward, and Usakowski. NO: None. ABSENT: Hoffman. (6-0-1) Motion Carried.
   

III.    CONSENT AGENDA AND COMMUNICATIONS

        A.
Check Register from 12/31/2020 to 01/13/2021

1. Revenue & Expenditure Report for Period Ending 01/31/2021
   

Questions asked regarding BS&A software, Mortimer Lumber, Acme Locksmith invoices.

Deland motioned to approve the Consent Agenda and Communications, and to approve the disbursement of $1,871,675.40 to pay the bills supported by Sturdevant.

ROLL CALL VOTE: YES: Deland, Sturdevant, Ward, Wrubel, Jackson, and Usakowski. NO: None. ABSENT: Hoffman. (6-0-1) Motion Carried.

1. BOARDS AND COMMISSIONS
   

    None.

1. PUBLIC COMMENT (Brief Comments)
   

None.

1. UNFINISHED BUSINESS
   

        A.
Assessor – Township Owned Property 2021

    Jackson indicated anyone interested in purchasing properties to contact him.

        Deland motioned to sell township owned properties, supported by Jackson.

    ROLL CALL VOTE: YES: Deland, Sturdevant, Ward, Wrubel, Jackson, and Usakowski. NO: None. ABSENT: Hoffman. (6-0-1) Motion Carried.

B. Fire Billing – Invoice 20-772

Usakowski verified fire permit had been purchased, however there was an accelerant used, which is in violation of the ordinance. Weather was a contributing factor, and approximately 2 acres into the woods had been burnt. Question

Wrubel recommended the bill stand, and to allow payment plan to be set up. Supported by Sturdevant.

    ROLL CALL VOTE: YES: Wrubel, Sturdevant, Deland, Ward, Jackson, and Usakowski. NO: None. ABSENT: Hoffman. (6-0-1) Motion Carried.

1. Resident Concern – Target Shooting
   

Usakowski spoke with Sheriff’s Department, and timely notification and response is required to witness if in violation for state law, or for any ordinance enforcement. Review of Port Huron Township ordinance as a sample.

D. Preliminary General Fund Budget

Detailed notes included in preliminary version of the budget. Budget is not currently balanced, with potential purchase of additional tabulators.

1. NEW BUSINESS
   

A.
Superior Heating Annual Agreement

Sturdevant moved to approve the renewing the annual contract. Supported by Deland.

    ROLL CALL VOTE: YES: Sturdevant, Deland, Ward, Wrubel, Jackson, and Usakowski. NO: None. ABSENT: Hoffman. (6-0-1) Motion Carried.

B.
Assistant Assessor Applicant

Mark Foster has been recommended to be hired for the Assistant Assessor.

Wrubel moved to hire Mark Foster as the Assistant Assessor. Supported by Jackson.

    ROLL CALL VOTE: YES: Wrubel, Jackson, Usakowski, Sturdevant, Deland, and Ward. NO: None. ABSENT: Hoffman. (6-0-1) Motion Carried.

C.
Water Tap Work Order

Wrubel explained need for the purchase of a pair of 16″ cement couplers for the DPW to repair leak in water line on Allen Road.

Wrubel motioned to approve the pay invoice for $8,960.00 for 16″ couplers. Supported by Ward.

    ROLL CALL VOTE: YES: Wrubel, Ward, Usakowski, Jackson, Deland, and Sturdevant. NO: None. ABSENT: Hoffman. (6-0-1) Motion Carried.

D. Non-Union Staff Wage

Deputies, Fire Chief, Assessor and Ordinance Enforcement to be included in increase of Non-Union Staff Wage. Recommend matching increase from Clerical contract. No retroactive pay is allowed under Michigan Law for government entities.

Sturdevant moved to approve 1.5% increase followed by 2.5%. Supported by Deland.

    ROLL CALL VOTE: YES: Sturdevant, Deland, Ward, Wrubel, Jackson, and Usakowski. NO: None. ABSENT: Hoffman. (6-0-1) Motion Carried.

1. AUDIENCE PARTICIPATION
   

   None.
   

    

IX.    OFFICERS REPORT

1. Supervisor Usakowski
   

Budget workshop on February 3^rd at 6:30 p.m. for in-person meeting to review budget.

1. Clerk Wrubel
   

Review of DPW including funerals, community workers, work orders resulting in letters of violation for sump pumps hooked into sewer lines, and replacement of modems at lift station for water treatment communications. Disinterment fees need to be set and put into resolution for cemetery. Grants are being pursued for additional tabulators, anticipating the need for 4 precincts.

1. Treasurer Jackson
   

Review of the distribution of tax funds, district court fines and fees need to determine which account to put them in, InvoiceCloud offering program, water rates, and presentation of fund balances.

1. Trustee Deland
   

Asked questions DPW contract, arbitration with former DPW worker. Usakowski advised status.

1. Trustee Sturdevant
   

None.

1. 
   Trustee Ward
   

Little League registration to open, anticipating outdoor sports to be allowed. Contract will be ready within the week.

X.     ADJOURNMENT

Wrubel motioned to adjourn the meeting at 7:08 p.m. supported by Deland.

Motion Carried.

Meeting adjourned at 7:08 p.m.

Submitted by Becky Wrubel, Clerk