Agenda - Board of Trustees|

KIMBALL TOWNSHIP BOARD OF TRUSTEES

2160 WADHAMS ROAD, KIMBALL, MI 48074

REGULAR MEETING

MAY 18, 2021

6:30 P.M.

Usakowski opened the meeting at 6:30 p.m. with the Pledge of Allegiance.

ROLL CALL OF OFFICERS: Usakowski, Jackson, Wrubel, Sturdevant, Deland and Ward.

 

ABSENT: Hoffman.

 

  1. APPROVAL OF AGENDA

    Wrubel: Add under New Business, D. Additional Monies needed to continue cleaning the sewer lines. Jackson: Under New Business, E. New Deputy Treasurer.

     

    Wrubel motioned to approve the agenda as amended supported by Deland.

    Motion Carried.

 

  1. PRESENTATION OF MINUTES FOR MAY 04, 2021

    Sturdevant motioned to approve the minutes from May 4, 2021 as presented supported by Deland. Motion Carried.

    

III.    CONSENT AGENDA AND COMMUNICATIONS

        A.
Check Register from 05/01/2021 to 05/12/2021

  1. Revenue & Expenditure Report for Period Ending 05/31/2021

Jackson motioned to approve the disbursements of $318,997.27 to pay the bills and file the reports supported by Ward.

 

ROLL CALL VOTE: YES: Jackson, Ward, Deland, Sturdevant, Wrubel and Usakowski. NO: None. ABSENT: Hoffman. (6-0-1) Motion Carried.

 

  1. BOARDS AND COMMISSIONS
  2. St. Clair County Depart. of Public Works Minutes for April 20, 2021
  3. St. Clair County Board of County Road Comm. Minutes for April 20, 2021

Sturdevant motioned to receive and file boards and commissions supported by Jackson. Motion Carried.

 

  1. PUBLIC COMMENT (Brief Comments)

     

  2. DEPARTMENT REPORTS

ROADS AND DITCHING REPORT: Usakowski: We have had some request for ditching so we have submitted those to the county to review. I have not heard back from them yet.

 

We should be getting road gravel soon and then they will do the chloride after the gravel has been completed.

ZBA REPORT: Sturdevant explained that the owner of the properties behind Michaels Car Center has four small lots that he would like to combine. He didn’t meet the square footage requirements of 20,000 to put a building up so we allowed him a variance for the square footage.

 

ELECTION REPORT

Wrubel explained that the Marysville School District will reimburse us for the election. We are in need to redistrict to balance out our voters. Our long term goal is to have the four precincts and four AV Tabulators. We are looking into possibly putting in cabinets along that whole back wall so we can lock the voting machines in them because we are running out of room for them.

 

  1. UNFINISHED BUSINESS
    1. Bids for New Phone System
      1. Pulsar 360 (Brady’s)
      2. BSB Mitel
      3. TPX Communications
      4. CTS Companies

     

    Discussion.

     

    Sturdevant motioned to bring the phone bids back to a later meeting supported by Wrubel. Motion Carried.

     

  2. NEW BUSINESS
    1. Stapler System for New Copier from Brady’s

    Sturdevant motioned to not purchase the stapler for the new copier supported by Deland. Motion Carried.

     

    1. Budget Adjustment

    Movement of personnel funds/departments.

     

    Usakowski motioned to approve the budget adjustment from page 21 supported by Jackson. Motion Carried.

     

    1. St. Clair County Health Department

    Usakowski: We received an email from the St. Clair County Health Department and they are asking us to adopt a resolution endorsing and encouraging mask use in public spaces etc.

     

    Discussion.

     

    Sturdevant motioned to receive and file the St. Clair County Health Department recommendation supported by Wrubel. Motion Carried.

     

    1. Cameras

    Wrubel discussed all the findings for the sewer line cleaning and camera work.

    Out of the sewer system they took four dump trucks of sediment. A lot of the areas are 17 feet deep. In order to dig and repair we are going to have to get flinch plates and excavating equipment. Recommending to look into possibly relining the sewer lines. We are going to need more funds to continue in the problem areas.

     

    Discussion.

     

    Deland: Do you have an idea of how much more you will need?

     

    Wrubel: We would like to get $20,000.

     

    Deland: Is that something that the money we are getting from the government can be used for?

     

    Wrubel: Yes.

     

    Jetting causing pressure back up. Residents should be notified of the work ahead of time.

     

    Wrubel motioned to approve an additional $20,000 to continue the sewer line cleaning and camera work supported by Usakowski.

     

    ROLL CALL VOTE: YES: Wrubel, Usakowski, Jackson, Sturdevant, Deland and Ward. NO: None. ABSENT: Hoffman. (6-0-1) Motion Carried.

     

    1. New Deputy Treasurer

    Jackson introduced Dave Jewell to the board as our new Deputy Treasurer.

     

    Dave Jewell, Wales Township: Worked as an accountant for 29 years for Kmart, 15 years at Fort Gratiot as a Bookkeeper and is very familiar with BS&A. He is currently helping with Bookkeeping.

     

    Jackson: I feel that it will be a good mix between him and Christine. He won’t be fulltime and won’t need hospitalization. As far as the wage to offer him, I was thinking we could start him at $21.00 an hour because of his experience and ability and saving $6.00 an hour on hospitalization.

     

    Usakowski: What would the plan be for number of hours per week?

     

    Jackson: I’m looking at maybe a three day week. Maybe 24 hours a week. If it takes 32 hours then we will have to do it.

     

    Wrubel: I think that he will be a real asset to our office staff.

     

    Sturdevant motioned to hire Dave Jewell as our new Deputy Treasurer at $21.00 an hour supported by Ward.

     

    ROLL CALL VOTE: YES: Sturdevant, Ward, Deland, Wrubel, Jackson and Usakowski. NO: None. ABSENT: Hoffman. (6-0-1) Motion Carried.

 

  1. AUDIENCE PARTICIPATION

 

X.    OFFICERS REPORT

  1. Supervisor Usakowski

American Rescue dollars from the Government, we have not received yet. We will not receive it from the Federal Government but from the State Government instead. The amount won’t change but we are waiting right now on the State Government to approve an Appropriation Act so we can get the money.

 

There is not a lot of guidance to the uses. They are supposed to issue additional guidance for non-entitlement communities.

 

The company that was supposed to do the Covid Testing here has backed out.

 

Grievance from the union on the bookkeeper position. The position was not eliminated. Not filling outside of office at the time.

 

Ordinance Enforcement: We are down to 36 open items. We have several in court and we are getting a lot of backlash.

 

We are going to update our Covid 19 plan in the office based on the new CDC and Michigan Department of Health and Human Services guidelines. We will have that completed tomorrow.

 

The Superintendent of the Port Huron School District has resigned and will be taking a position with the St. Clair County RESA.

 

  1. Clerk Wrubel

We now have had five water main breaks since April 15th. The Griswold and 30th Street break that was due to Port Huron Township boring into our main line totaled $2,897.40 that included our manpower and the water usage. The bill has been submitted to Boddy Construction for reimbursement.

 

I’ve been fighting with a company that sent the DPW hand wipes back in October. They sent 70 containers of them that were $40.00 a container. The bill totaled $775.81. I refused to authorize this and told the DPW they need to be sent back. I finally got a hold of one the top guys from the company about the two unused cases and they have now credited our account and is letting us keep the hand wipes.

 

I received information back from Tetra Tech with the recommendations for our water waste flows. Rob and I will bring this back to the next meeting.

 

  1. Treasurer Jackson

    We received our check back from the county for the taxes that weren’t collected

    in the amount of $39,591.58. That pays for anything that has been delinquent.

    Administration fees have been raised from $74,000 to $75,000.

     

    Jackson gave an update on the financial report.

 

  1. Trustee Hoffman

Absent.

 

  1. Trustee Deland

Questioned about Nicole doing Bookkeeping and Deputy Clerk and wondered if there was a union problem then.

 

Usakowski: No.

 

    Deland: Mask discussion.

 

  1. Trustee Sturdevant

Mask discussion.

 

We tried a hamburger cook out at the Masonic Lodge last weekend. They are trying to do something to raise money. The fish fry is the first Friday of the month at the American Legion.

 


  1. Trustee Ward

    Questioned about the hamburger cook out.

     

Little League: Half the people leaving our township park are not Kimball Township Little League families. Issues addressed.

 

Entry driveway looks amazing. We are having problems with people speeding in the driveway and parking issues.

 

XI.     ADJOURNMENT

    Ward motioned to adjourn the meeting at 7:22 p.m. supported by Wrubel.

 

    Meeting adjourned at 7:22 p.m.

 

    Submitted by Becky Wrubel, Clerk

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