Home Minutes - Board of TrusteesAUGUST 15, 2023 BOARD OF TRUSTEES MINUTES

AUGUST 15, 2023 BOARD OF TRUSTEES MINUTES

September 13, 2023| Minutes - Board of Trustees|

KIMBALL TOWNSHIP BOARD OF TRUSTEES

2160 WADHAMS ROAD, KIMBALL, MI 48074

REGULAR MEETING

AUGUST 15, 2023

6:30 P.M.

Usakowski opened the meeting at 6:30 p.m. with the Pledge of Allegiance.

 

ROLL CALL: Usakowski, Jackson, Wrubel, Hoffman, Deland, Ward and Nelson.

 

ABSENT: None.

 

ALSO PRESENT: Chief Gratz.

 

  1. APPROVAL OF AGENDA

    Jackson: Add under Old Business, A. Fire Contracts for Clyde Township and St. Clair Township.

     

    Wrubel motioned to approve the agenda as amended supported by Deland.

    Motion Carried.

 

  1. PRESENTATION OF MINUTES FOR AUGUST 01, 2023

    Page 7 under Ward, strike out “overtime not deserved”.

     

    Jackson motioned to approve the minutes for August 1, 2023 as amended supported by Wrubel. Motion Carried.

    

III.    CONSENT AGENDA AND COMMUNICATIONS

  1. Check Register from 07/27/2023 to 08/09/2023
  2. Revenue & Expenditure Report for Period Ending 07/31/2023
  3. Department Payroll Reports through 08/11/2023

 

Jackson motioned to disburse $49,105.58 to pay the bills and file supported by Ward.

 

ROLL CALL VOTE:
YES: Jackson, Ward, Wrubel, Nelson, Deland, Usakowski and Hoffman. NO: None. ABSENT: None. (7-0-0) Motion Carried.

 

  1. BOARDS AND COMMISSIONS
  2. Board of Public Works of the County of St. Clair Minutes for 07/11/2023 & 07/25/2023
  3. Board of County Road Commission of the County of St. Clair Minutes for 07/11/2023 & 07/25/2023
  4. Zoning Board of Appeals Public Hearing/Regular Meeting Minutes for 07/11/2023
  5. Planning Commission Meeting Minutes for 06/27/2023

Deland motioned to receive and file Boards and Commissions supported by Jackson. Motion Carried.

 

  1. PUBLIC COMMENT (Brief Comments)

    None.

 

  1. CHIEF GRATZ REPORT
  2. Request for Expenditure over $500

Training for confined space is being requested. It is a cooperative event with Marysville and Port Huron Township. The class will be the first two weeks of October and we have six personnel from Kimball.

 

Usakowski asked who would provide it for our township without this training.

 

Gratz: Macomb or Oakland County.

 

Discussion.

 

Deland motioned to approve the confined space training for six firefighters to attend at a cost of $7,000.02 supported by Nelson.

 

ROLL CALL VOTE: YES: Deland, Nelson, Usakowski, Hoffman, Jackson, Ward and Wrubel. NO: None. ABSENT: None. (7-0-0) Motion Carried.

 

  1. OLD BUSINESS
  2. Fire Contract for St. Clair Township

Jackson discussed that St. Clair Township has already paid $32,941.26 for their contract.

 

Deland questioned about how we come up with that figure.

 

Jackson explained.

 

Jackson motioned to approve the Fire Protection Contract Agreement with St. Clair Township for $32,941.26 supported by Deland.

 

ROLL CALL VOTE: YES: Jackson, Deland, Wrubel, Ward, Nelson, Hoffman and Usakowski. NO: None. ABSENT: None. (7-0-0) Motion Carried.

 

  1. Fire Contract for Clyde Township

Jackson explained that the amount for Clyde Township Fire Protection Agreement is $17,301.86.

 

Jackson motioned to approve the Fire Protection Contract Agreement with Clyde Township for the year 2023-2024 in the amount of $17,301.86 supported by Deland.

ROLL CALL VOTE: YES: Jackson, Deland, Usakowski, Hoffman, Ward, Wrubel and Nelson. NO: None. ABSENT: None. (7-0-0) Motion Carried.

 

  1. NEW BUSINESS
    1. SCC Road Commission Township Agreement Anglewood Lane Ditching

    Usakowski explained that the cost for ditching on Anglewood Lane would be $7,200.00.

     

    Ward motioned to approve the ditching on Anglewood Land at a cost of $7,200.00 supported by Deland.

     

    ROLL CALL VOTE: YES: Ward, Deland, Usakowski, Nelson, Hoffman, Jackson and Wrubel. NO: None. ABSENT: None. (7-0-0) Motion Carried.

     

    1. SCC Road Commission Township Agreement Scott Rd. Crossroad Culvert

    Usakowski explained where all of these three were located.

     

    1. SCC Road Commission Township Agreement Scott Rd. Crossroad Culvert

 

  1. SCC Road Commission Township Agreement Mayer Rd. Crossroad Culvert

Deland motioned to approve all three Crossroad Culverts at a cost of $9,000.00 each supported by Ward.

 

ROLL CALL VOTE: YES: Deland, Ward, Hoffman, Nelson, Wrubel, Jackson and Usakowski. NO: None. ABSENT: None. (7-0-0) Motion Carried.

 

  1. 2023 Northeastern Watershed Budget Allocation

Usakowski explained that they do all of our education requirements for our MS4 permit. We need that permit for our fire station and the library on Allen Road.

 

Jackson motioned to approve the $1,561.44 contract with the St. Clair County Health Department for the Northeaster Watershed 2023 Budget Allocation supported by Deland.

 

ROLL CALL VOTE: YES: Jackson, Deland, Usakowski, Hoffman, Wrubel, Ward and Nelson. NO: None. ABSENT: None. (7-0-0) Motion Carried.

 

  1. Pavilion Rental Study

Usakowski explained that 75% of rentals were residents and about 25% are non-residents. The majority of rentals are at the Sutherland Park on the weekends.

The total collected in pavilion rental fees is around $1,000.00. We refund the $25 deposit to residents if they clean up the pavilion when they are done. Do we want to continue to do this or do we want to keep the money?

 

Wrubel: I think that we should leave it alone.

 

Jackson agreed.

 

  1. Bids for Pavilion Roofs and New DPW Pole Barn
    1. Ridgewood Custom Carpentry, L.L.C.

    The quote from Ridgewood Custom Carpentry, L.L.C. for all three pavilions at Sutherland and Smiths Creek Parks is $16,678.00. The pole barn would be $42,976.00.

     

    1. D & D Quality Construction

    The quote from D & D Construction for all three pavilions at Sutherland and Smiths Creek Parks is $15,500.00. The pole barn would be $33,000.00.

     

    Discussion.

     

    Usakowski explained that we also got bids for a new pole barn. It would be 24 x40x12 with a steel roof and steel siding with one 12 x 10 overhead door, one 36 inch entry door and four inch concrete floor with wire and rat wall.

     

    Discussion.

     

    Usakowski agreed to bring the pole barn back with more information to the next meeting.

     

    Pavilion and parks discussion.

     

    Usakowski: The SPARKS Grant can only be used on one of our parks.

     

    Ward asked if we know what the companies are like and did we get referrals for them.

     

    Usakowski: I didn’t handle the bidding on that.

     

    Wrubel: Five different companies were contacted.

     

    Wrubel motioned to accept the bid from D & D Construction at a cost of $15,500.00 to replace the three roofs at the parks supported by Jackson.

     

    ROLL CALL VOTE: YES: Wrubel, Jackson, Hoffman, Deland, Ward, Nelson and Usakowski. NO: None. ABSENT: None. (7-0-0)

    Motion Carried.

 

  1. DEPARTMENT REPORTS

    None.

     

  2. AUDIENCE PARTICIPATION

    Nancy Crowe questioned about how the Master Plan survey was going.

    Usakowski explained that he talked to David from Metro Planning and he said he has gotten quite a few responses back from it with quality feedback.

     

XI.    OFFICERS REPORT

  1. Supervisor Usakowski

The SPARKS Grant was changed again until the end of September.

 

I challenged all of our departments that our ARPA money has to be allocated by December 2024. If we don’t use the money, we lose the money.

 

We are working on some quotes for Codifying of Ordinances. We have had issues with some Ordinances and we need to work together on that.

 

Our Assistant Assessor has quit already. He wanted to work in a larger community.

 

We are looking into hiring another Assistant Assessor and Shawn has reached out to Mark Foster to see if he can help us out until we find someone else.

 

  1. Clerk Wrubel

I just received a notice that we are not having a November 7th election.

 

DPW Wills Project is completed and needs the ground to settle before they can put the blacktop on it.

 

The Cemetery Board did not have a meeting this month.

 

  1. Treasurer Jackson

Financial review of accounts.

 

Taxes coming in steady and strong.

 

  1. Trustee Hoffman

    What is the balance on the ARPA fund?

 

    Jackson: I think it is $973,000.00.

 

    Usakowski: Sparling Road Repair hasn’t been billed by the road commission.

 

    Hoffman: What are we going to do with the old school?

 

    Usakowski: We haven’t decided yet but someone offered us $10,000.00 for it.

    There is three acres there that is worth more than that.

 

  1. Trustee Deland

Do you have any dates in mind for the Fall Cleanup?

Wrubel: October 7th.

 

Usakowski: We still have three trailers for tires coming for it and we could advertise it as first come first serve with no limit.

 

Deland: There is another Tire grant for 2024.

 

  1. Trustee Nelson

I was not at the ZBA meeting. They are permitting a berm instead of a wall at Griswold and Wadhams Road project.

 

The land split was not approved because it wasn’t a hardship.

 

  1. Trustee Ward

We have some teams participating in the Emmett Fall Ball up to October.

 

Usakowski: I encourage you to look at the Township Focus which has a good article in it about “Freedom of Speech”.

 

  1. ADJOURNMENT

    Wrubel motioned to adjourn the meeting at 7:25 p.m. supported by Ward.

    Motion Carried.

     

    Meeting adjourned at 7:25 p.m.

     

    Submitted by Becky Wrubel, Clerk

Last modified: September 13, 2023

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January 10, 2023 Zoning Board of Appeals Agenda

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