Minutes - Board of Trustees|

KIMBALL TOWNSHIP BOARD OF TRUSTEES

MUNICIPAL BUILDING, 2160 WADHAMS ROAD, KIMBALL, MI

REGULAR MEETING

NOVEMBER 19, 2013

6:30 P.M.

Usakowski opened the meeting at 6:30 p.m. with the Pledge of Allegiance.

 

Moment of silence in honor of Frank Loyson.

 

ROLL CALL OF OFFICERS: Usakowski, Jackson, Hand, Sturdevant, Wrubel, Kilroy.

ABSENT: Ritter.

ALSO PRESENT: Gorski, Brisson, M. Sturdevant, Opaleski, O’Connor, Tricia (Library), Hunt

 

INVOCATION BY: Pastor, Randy Bennett, Blue Water Free Methodist.

 

I.    APPROVAL OF AGENDA

Usakowski motioned to approve the agenda as presented supported by Wrubel.

Motion Carried

 

II.    PRESENTATION OF MINUTES OF NOVEMBER 5, 2013

    Page 5. Should be Regional Planning with Marysville, Port Huron, Port Huron Township and Fort Gratiot – not “we”.

 

Usakowski motioned to approve the minutes as amended supported by Kilroy. Motion Carried    

 

III.    CONSENT AGENDA AND COMMUNICATIONS

    a. Check Register from 10/28/2013 – 11/08/2013

  1. Revenue & Expenditure Report for Period ending 11/30/2013

 

Usakowski motioned to receive and file correspondents and pay the bills supported by Jackson.

 

ROLL CALL VOTE: YES: Usakowski, Jackson, Hand, Sturdevant, Wrubel, Kilroy.

NO: None. ABSENT: Ritter. (6-0-1) Motion Carried

 

IV.    BOARDS AND COMMISSIONS

 

V.    PUBLIC COMMENT (Brief Comments)

Tricia – G. Lynn Campbell Library: Bid for paint from Port Huron Paint $305.00. The township will pay for the paint and supplies. They will need $50 to $100 for other supplies.

 

Sturdevant motioned to approve the $305.00 for the 11 gallons of paint and another $50 – $100 for rollers and other supplies supported by Hand.

 

ROLL CALL VOTE: YES: Sturdevant, Hand, Usakowski, Jackson, Wrubel, Kilroy.

NO: None. ABSENT: Ritter. (6-0-1) Motion Carried

 

VI.    FIRE CHIEF GORSKI REPORT

Chief Gorski ran through the fire department presentation of the Fire Hall Committee via a projector.

 

Usakowski wants to talk to Semcog SEMCOG about what we would like to do and how they can help and what type of funding can we get.

 

Gorski: Thank you for the new appointments to the Fire Administrative Board.

 

VII OLD BUSINESS

  1. Personnel Policy
    1. Timekeeping: Employee Time Clock Policy

    One minute is late.

Hand: What are we going to do with people who are late all the time?

 

Discussion

 

Need to start writing people up when they’re late.

 

  1. Personnel Files

Usakowski motioned to adopt the policy referring to Personnel Files supported by Sturdevant. Motion Carried

 

  1. Policy Statement

Re: Reviews.

 

Discussion

 

Usakowski motioned to adopt this policy related to performance reviews supported by Wrubel. Motion Carried

 

  1. Elections Storage

Discussion

 

Call tomorrow. Can we do without the shipping? Can we pick them up?

 

  1. Union Negotiations

Closed session towards end of meeting.

 

  1. Hiring New Office Staff

Didn’t make a motion on this at the last meeting.

 

Jackson motioned to hire a Clerk 1 part-time employee up to 28 hours per week supported by Usakowski.

 

 

ROLL CALL VOTE: YES: Jackson, Usakowski, Hand, Sturdevant, Wrubel, Kilroy.

NO: None. ABSENT: Ritter. (6-0-1) Motion Carried

    

VIII. NEW BUSINESS

None.

 

IX.    AUDIENCE PARTICIPATION

    None.

 

X.    OFFICERS REPORT

  1. Supervisor Usakowski

Working on the budget and we passed out some material to department heads.

Estimate that we are going to lose about $2000 in personal property tax revenue this year and will not recover that money.

 

We need to think about capital improvements so we can get them to the Planning Commission.

 

One of the things that we didn’t do this year that we originally budgeted for was to replace the Lift Station at Hickory because we aren’t going to get funds for the Smiths Creek Sewer Project until we close on everything.

 

We got about 175 responses to the first survey and the Parks and Recreation survey was just mailed yesterday. Next one that will go out is the Community Center.

 

Two meetings coming up: Economics Development on Wed., Nov. 20th and Thurs. the 21st at 6:30 p.m. will be Parks and Recreation.

 

  1. Clerk Hand

Hand got some information from IBEX about the tree cutting over cemetery. They are concerned about workman’s comp and insurance. An individual is too risky. Persons doing the work should be licensed and insured.

 

Hand talked to Wayne about finding a replacement and he’s okay with it. Hand wants to know how we go about it and how do we post it. Would like to bring back in December.

 

Do we keep this job in house or post it for anyone in the community? I don’t believe they have it in the union contract to offer the position to one of the in house workers.

 

    Discussion

    

    Forman should have S-3 certification.

 

    Sturdevant motioned to advertise for a Foreman with a S-3 certification supported by

    Usakowski.

 

    ROLL CALL VOTE: YES: Sturdevant, Usakowski, Jackson, Wrubel, Kilroy.

NO: Hand. ABSENT: Ritter. (5-1-1) Motion Carried

 

    Raise for Nicole Blaszczuk.

 

    Discussion on duties.

 

Hand would like to increase her pay by $1.25 per hour, which would make her hourly pay $15.25.

 

Hand motioned to approve a raise for Nicole of $1.25 more and hour supported by Kilroy.

 

ROLL CALL VOTE: YES: Hand, Kilroy, Usakowski, Jackson, Sturdevant, Wrubel.

NO: None. ABSENT: Ritter. (6-0-1) Motion Carried

 

  1. Treasurer Jackson

All non-union employees should be evaluated by January 1st.

 

Jackson motioned that all non-union employees be evaluated by January 1st with an annual increase up to 5% supported by Usakowski.

 

ROLL CALL VOTE: YES: Jackson, Usakowski, Hand, Wrubel, Kilroy, Sturdevant.

NO: None. ABSENT: Ritter. (6-0-1) Motion Carried

 

Next meeting Jackson will bring back a resolution to increase water rates from $3.00 to $3.34 per unit.

 

Wendy is going to be the new Deputy Treasurer as of December 1st. I’m trying to get away from the Excel sheets and have both her and Ingrid on the same page with the GL system. One day training for a person to train for up to ten people is $1,070. Wendy has brought to his attention that she would be willing to get the tapes and learn from those.

 

Discussion

 

No parks money yet.

 

  1. Trustee Kilroy

What can we do for Frank Loyson?

 

Usakowski: We will do something but it may have to be by donations.

 

Discussion

 

Kilroy: Suggestions on the parking lot out front of the fire department.

 

  1. Trustee Ritter

Absent.

 

  1. Trustee Sturdevant

None.

 

  1. Trustee Wrubel

None.

 

Usakowski motioned to move into closed session at 7:50 p.m. to discuss the union contract supported by Kilroy. Motion Carried

 

    Usakowski motioned to open the meeting back up at 9:25 p.m. supported by Kilroy.

    Motion Carried

 

XI.    ADJOURNMENT

    Sturdevant motioned to adjourn the meeting at 9:25 p.m. supported by Usakowski.

    Motion Carried

 

    Meeting adjourned at 9:25 p.m.

 

    Submitted by

Robert G. Hand, Clerk

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