2013 09 03 Board of Trustees Minutes

6:00 P.M. PRESENTATION BY UTILITIES INSTRUMENTATION SERVICE

WITH BRETT LOWELL

KIMBALL TOWNSHIP BOARD OF TRUSTEES

MUNICIPAL BUILDING, 2160 WADHAMS ROAD, KIMBALL, MI

REGULAR MEETING

SEPTEMBER 3, 2013

6:30 P.M.

Usakowski opened the meeting at 6:30 p.m. with the Pledge of Allegiance.

ROLL CALL OF OFFICERS:

PRESENT: Usakowski, Jackson, Hand, Ritter, Wrubel, Kilroy, Sturdevant

ABSENT: None

ALSO PRESENT: Chief Gorski

INVOCATION BY: Pastor, Randy Bennett, Blue Water Free Methodist

I.    APPROVAL OF AGENDA

Usakowski to add under New Business: b. Union Negotiations

Jackson to add under New Business: c. Due Date for Taxes

Usakowski motioned to approve the agenda as amended supported by Sturdevant.

Motion Carried

II.    PRESENTATION OF MINUTES OF AUGUST 20, 2013

Usakowski motioned to approve minutes of August 20 as written supported by Jackson.

Motion Carried

III.    CONSENT AGENDA AND COMMUNICATIONS

    a. Check Register from 08/09/2013 – 08/27/2013

1. Revenue & Expenditure Report for Period Ending 08/31/2013
   

2. Board of Public Works of the County of St. Clair
   

Usakowski motioned to receive and file correspondents and pay the bills supported by Jackson.

ROLL CALL VOTE: YES: Usakowski, Jackson, Hand, Ritter, Sturdevant, Wrubel, Kilroy. NO: None. ABSENT: None. (7-0-0) Motion Carried

IV.    BOARDS AND COMMISSIONS

1. Minutes of Fire Administrative Board – August 7, 2013
   

Usakowski motioned to receive and file Fire Administrative Board Minutes as is supported by Sturdevant. Motion Carried

V.    PUBLIC COMMENT (Brief Comments)

Brian Reed, 1305 Range Road: Special treatments for people when you file a complaint. Nothing is being done. He filed two complaints against Memory Markers business. It is in violation of two ordinances.

Discussion

Usakowski will consult with the township attorney and see what his interpretation of the ordinance is before we do anything. Will bring back to next meeting.

VI.    FIRE CHIEF GORSKI REPORT

1. Appeals
   
   1. Nicholas R./Trisha M. Bastianelli, 1852 Hickory Street, I.D. # 13-442
      

Nicholas Bastianelli is appealing his $500.00 fee for his campfire. He explained the circumstances and ordinance. He did not have a burn permit.

Jackson motioned to reduce the fee to $80.00 supported by Ritter.

ROLL CALL VOTE: YES: Jackson, Ritter, Usakowski, Hand, Sturdevant, Wrubel, Kilroy. NO: None. ABSENT: None. (7-0-0) Motion Carried

1. Richard N./Ruth E. Sullivan, 5833 Griswold Road, I.D. # 13-761
   

He couldn’t be here because of bad health and he doesn’t have a lot of money.

Jackson motioned to reduce the fee to $150.00 supported by Sturdevant.

ROLL CALL VOTE: YES: Jackson, Sturdevant, Usakowski, Hand, Ritter, Wrubel, Kilroy. NO: None. ABSENT: None. (7-0-0) Motion Carried

1. Christie/Charles Stewart, 358 Burns Road, I.D. # 12-431
   

They had a gas leak and weren’t home at the time. Surveyors smelled gas and called the fire department. They have been having trouble with meters.

Jackson motioned to reduce the fee to $250.00 and request they have them check with the gas company to see what it will cost to have the meter checked multiple times supported by Ritter.

ROLL CALL VOTE: YES: Jackson, Ritter, Usakowski, Hand, Sturdevant, Wrubel, Kilroy

NO: None. ABSENT: None (7-0-0) Motion Carried

VII OLD BUSINESS

1. Mike Smith, City Water tie in
   

Usakowski has no answer on a cost for that yet. Mike can petition. Bring back at a later date. Not cost effective to do it for one person.

1. Personnel Policy Manual
   

Usakowski started to fill in some of the policy that needed to be done. One is about conflict of interest. Policy related to hiring, specifically the hiring of family members.

Ritter questioned this policy about the fire department, which already has family members.

Usakowski mentioned that they would probably grandfather anyone already in that position.

Discussion/Clarification

Next issue is Background Checks: We don’t have a written policy on this.

Discussion on Drug Testing

Usakowski motioned to approve the nepotism and the Pre-Employment Screening policies supported by Wrubel. Motion Carried

VIII. NEW BUSINESS

1. Ordinance No. 173 Correction
   

Usakowski motioned to modify Ordinance #173 Compassion Care Center and make it Ordinance #176 supported by Kilroy. Motion Carried

1. Union Negotiation
   

Contracts for both DPW and Clerical expire March 31, 2014. Usakowski sat down with the Union Stewart for the Clerical. He wants to start negotiations early.

Who wants to sit in on which negotiating committee? Should have at least three board members at each meeting. Bring back to next meeting. Can go into closed session for discussion about where we want to be.

1. Due Date for Taxes Extension
   

Jackson motioned to extend the due date for the Summer 2013 taxes to September 30^th supported by Sturdevant.

ROLL CALL VOTE: YES: Jackson, Sturdevant, Usakowski, Hand, Ritter, Wrubel, Kilroy. NO: None. ABSENT: None. (7-0-0) Motion Carried

IX.    AUDIENCE PARTICIPATION

Becky Jackson, 1321 Mayer Road: Fall Extravaganza needs helpers, trash cans. Updates on what all will be there. There will be a movie. It will take place September 14^th.

X.    OFFICERS REPORT

1. Supervisor Usakowski
   

Kandie Morrison approached me about the Little League. Port Huron’s Little League has offered to merge with Kimball’s. Not really up to KTBT.

Discussion

Fire Administration Board: Meeting not as productive as it could have been.

Discussion

Chain of command needs to be followed. Discipline to be removed from the FAB per Usakowski. Needs to be done by resolution. Standard Operating Procedures need to be updated.

1. Clerk Hand
   

Don Nelson: Do we reimburse him for the chauffeur’s license?

Ritter motioned to approve reimbursing Don Nelson for his chauffeurs license support by Sturdevant.

ROLL CALL VOTE: YES: Ritter, Sturdevant, Usakowski, Jackson, Hand, Kilroy. NO: Wrubel. ABSENT: None. (6-1-0) Motion Carried

Getting prices on gas saw. Not a good idea using an electric saw in a hole with water.

Shooting at Caswell Cemetery after a funeral. Jason and Amado were still there when it happened plus a mother and daughter.

1. Treasurer Jackson
   

DTE owes $37,500.00 and they want to pay $25,500.00. It will cost us over $5,000.00 to keep going further. What’s the next step?

Jackson motioned to continue forward toward the $37,500.00, all invoices for the years 2007 – 2012 supported by Usakowski.

ROLL CALL VOTE: YES: Jackson, Usakowski, Hand, Ritter, Sturdevant, Wrubel, Kilroy. NO: None. ABSENT: None. (7-0-0) Motion Carried

Jackson commented that the townships investments are in banks that are all five star banks.

Discussion

Allen Road property deed is in the Clerks files.

We do have another .net feature available for delinquent personal property tax. This is something to think about.

1. Trustee Kilroy
   

None

1. Trustee Ritter
   

She wanted an update on the park and library. J & J mowed the parks. Usakowski is hoping to meet with Marty tomorrow. She would like to see us repair and spend some money at the library.

Discussion on what is in the contract with the library and what is not. We need to review and see what areas of responsibility we have.

1. Trustee Sturdevant
   

Cemetery driveway bids: Whose name is on the deed for the easement and what is spelled out there? If Sparling is not on it, he’s trespassing.

Supervisor Usakowski will check on legalities of easement.

1. Trustee Wrubel
   

Fire Department meeting re: New Station. Gorski gave update that Kihns is 4.8 acres at $125,000.00 without the old house.

XI.    ADJOURNMENT

Usakowski motioned to adjourn the meeting supported by Wrubel. Motion Carried

Adjourned at 8:32 p.m.

Submitted by

Robert G. Hand, Clerk