2013 07 16 Board of Trustees Minutes

KIMBALL TOWNSHIP BOARD OF TRUSTEES

MUNICIPAL BUILDING, 2160 WADHAMS ROAD, KIMBALL, MI

REGULAR MEETING

JULY 16, 2013

6:30 P.M.

Usakowski opened the meeting @ 6:30 p.m. with the Pledge of Allegiance.

ROLL CALL OF OFFICERS:

PRESENT: Usakowski, Jackson, Hand, Sturdevant, Wrubel, Kilroy

ABSENT: Ritter

ALSO PRESENT: Chief Gorski – Fire Department

INVOCATION BY: None     

I. APPROVAL OF AGENDA

Add II. a. Tom Riley, St. Clair County Commissioner

Add VIII. c. Allen Road Property

Sturdevant motioned to approve changes to the Agenda supported by Kilroy.

Motion Carried

I. PRESENTATION OF MINUTES OF JULY 2, 2013

Item X. c. Jackson has exact figure for back taxes, which are $3,587.75.

Page 5. Under Tina Ritter, clarify handicapped swing instead of Ewin Sutherland Memorial.

Usakowski motioned to approve the minutes with the changes supported by Jackson. Motion Carried

1. Tom Riley – County Commissioner
   

Discussed about getting signals for the railroad crossings for the Kimball Township Fire Department. He wants permission to research with the railroad at no cost to the township to check into the signals.

Township board agreed.

New convention center information article in The Times Herald was not correct. Tom explained more about the article.

III.    CONSENT AGENDA AND COMMUNICATIONS

1. Check Register from 06/24/2013 – 07/10/2013
   

   1. Burnham & Flowers – Fire Department Life Insurance

2. Revenue and Expenditure Report for Period Ending 07/31/2013
   

   1. Jackson questioned Assets. Usakowski said it was a misinterpretation.

c. Board of Public Works of the County of St. Clair

d. Kennedy Industries

Usakowski motioned to approve Consent Agenda and Communications supported by Jackson.

ROLL CALL VOTE: Usakowski, Jackson, Hand, Sturdevant, Wrubel, Kilroy. NO: None

ABSENT: Ritter. (6-0-1) Motion Carried

IV. BOARDS AND COMMISSIONS

None

V.    PUBLIC COMMENT (Brief Comments)

None

VI.    FIRE CHIEF GORSKI REPORT

1. KTFD Attendance Session Summary 06/01/2013 through 06/30/2013
   
   1. Attendance – Informative only

    

   1. Building committee met, update given, will be touring Grant & Burtchville

Fire Halls and will start meeting the 1^st and 3^rd Thursdays.

1. Department garage sale was a success.

1. Fire Department Picnic August 10 from 12 p.m. to 4 p.m. at Sutherland Park.

Will be accepting donations.

1. Truck 1 repaired, the other being worked on.

VII.    OLD BUSINESS

1. Copier Machine
   

Hand explained and discussed. Hand recommends option #2, MX-M543N.

Kilroy motioned to purchase the MX-M543N copier for $5,801.00 supported by Hand.

ROLL CALL VOTE: YES: Kilroy, Hand, Usakowski, Jackson, Sturdevant, Wrubel. NO: None. ABSENT: Ritter. (6-0-1) Motion Carried

1. Administrative Policy and Procedure – Section 7 and Organizational Chart
   

Building Department Secretary should include Ordinance Enforcer/Clerk.

Usakowski motioned to approve the changes to Section 7 and the Organizational Chart supported by Sturdevant. Motion Carried

VIII.     NEW BUSINESS

1. County of St. Clair 2014 Local Road System Funding Assistance Program
   

Usakowski wants board members to come back with ideas for future road projects. Flinchbaugh was discussed. Will bring back to next meeting.

1. Ordinance for Smiths Creek Sewer Special Assessment District
   

Might need to have public hearing to establish special assessment area. Discussion. Will bring back to next meeting with an ordinance number.

1. Allen Road Property
   

Jackson gave handouts of description of property. Discussion. Also we have the option of purchasing North River & Wadhams. Property at Howard and Allen owe $3,587.75 in back taxes. Must advise county this week if we want it. Discussion.

Jackson motioned that the township purchase Parcel # 74-25-745-0100-000 for back taxes of $3,587.75 supported by Sturdevant.

ROLL CALL VOTE: YES: Jackson, Sturdevant, Hand, Usakowski, Wrubel, Kilroy. NO: None. ABSENT: Ritter. (6-0-1) Motion Carried

38 acres corner of Wadhams & North River covers both sides of the road and river. Dave Giles is the land caretaker and says the owner wants to sell the whole piece without splitting it up. Has a low SEV of $12,000.00. Dave gave a figure of $800,000.00 for the land. Something to think about in future discussion.

IX.    AUDIENCE PARTICIPATION

Becky Jackson 1324 Mayer Road – Cal Hunt, Thank You for handicapped picnic table.

The Fall Extravaganza will not be at Sutherland Park, it will be at the property on North River Road and Wadhams. She is trying to get Port Huron Township and Clyde Township to join in. Joe Greaux, from the Pow-Wow wants to be a part of it too. There will be no fireworks or parade. They will have a concession stand at a minimal cost plus kickball, cardboard boat race, possibly inflatables and a movie at dusk. It will be on the second Saturday in September. Becky asked Rob to talk to Ron P. about the Cardboard Boat Race.

Treasurer Jackson noted we need to get an Outdoor Gathering Permit. Discussion.

Usakowski motioned to approve an Outdoor Gathering Permit for the event supported by Kilroy. Motion Carried

X.    OFFICERS REPORT

1. Supervisor Usakowski
   

   1. Parks – Thank you to Cal for the handicapped table. We need to decide whether to
   

keep the sandbox at the Smiths Creek Park or get rid of it.

2. Request doctor note next time Marty misses work. Discussed looking into the policy and contract.

3. Cal, tires at Smiths Creek Park need to go and Sturdevant agreed. Could be pulled out with backhoe by DPW.

1. Picnic tables – need to start replacing framework. We have approximately 50

tables.

1. Cemetery – Neil was working with our engineer to come up with a scope for

bidding out the new cemetery drive. He’s trying to get specs.

1. Strategic Plan – Each board member needs to pick an area and email Rob with

your 1^st and 2^nd choice of which area they want to work with.

1. Clerk Hand
   

1. DPW took good care of the Smiths Creek Park.

2. Cemetery Board making list of violations.

1. Joe Greaux invited all township board members and residents to a picnic on

July 28^th at park 1, pavilion 2. Clerk Hand will find out what time it starts.

1. DPW new employees have been working for two months now and he needs to

know whether we will be keeping them longer or not. Continue with part-time workers through September 3^rd until we see what happens with Wayne.

Hand motioned to carry on with the part-time workers until September 3^rd supported by Kilroy. Motion Carried

5. Moving plan – Discussion

1. Treasurer Jackson
   

1.DPW update

2. Collections – Do we go 60 days or 120 days? If billing on time, then it should be 60 – 90 days.

3. Water Increases for Clyde Township will bring to next meeting.

4. Streetlights must be increased before the winter taxes go out.

5. Budget is good.

1. Trustee Kilroy
   

None

1. Trustee Ritter
   

Absent

1. Trustee Sturdevant
   

   1. Questioned about steers at Angry Bull and mentioned that he has brought it to

Neil’s attention.

1. Trustee Wrubel
   

1. Are the cycles per minute right on the sign for Fore Lakes? Have they been to

ZBA? Need to ask Neil.

Hand – Assessor and payroll. Follow employee policy per Rob.

XI.    ADJOURNMENT

Usakowski motioned to adjourn the meeting supported by Sturdevant. Motion Carried

Adjourned at 8:08 p.m.

Submitted by

Robert G. Hand, Clerk