Minutes - Board of Trustees|

KIMBALL TOWNSHIP BOARD OF TRUSTEES

MUNICIPAL BUILDING, 2160 WADHAMS ROAD, KIMBALL, MI

REGULAR MEETING

MARCH 19, 2013

6:30 P.M.

Supervisor Usakowski opened the meeting at 6:30 p.m. with the Pledge of Allegiance.

 

ROLL CALL OF OFFICERS: Usakowski, Jackson, Hand, Ritter, Sturdevant, Wrubel, Kilroy.

 

ALSO PRESENT: Commissioner Reilly and Commissioner Boehm; Kirk Weston, SCCRC; John Gorski & Ed Gratz, KTFD; Jason Hyde, DPW.

 

INVOCATION BY:     RON GREENE, GRACE MINISTRY CENTER, KIMBALL, MI

 

IA.    APPROVAL OF AGENDA

Add IA. Landfill Update. Under New Business add i. Mutual Aid Agreement and j. Approval on Permit Fee for Railroad Easement for Smiths Creek Project and k. Part Time Temp DPW Employee. Under Supervisors Report add a. Assessing Contract. Under Old Business add f. Signage for DPW Road Work

 

Usakowski moved to approve agenda as amended, supported by Hand. Motion Carried

 

IIB.    Update on Landfill

Presented information on the SCC Landfill operation. Currently going for permit expansion. Amount of garbage coming in has decreased. Have talked to Lapeer, Macomb, Sanilac and Canada to get numbers back up. If volume is not increased substantially may have to sell landfill. Have to accept Canadian trash, but we can’t accept more than we can handle. Information presented on customs and security process at Blue Water Bridge. Discussion on Smiths Creek Road project from Wadhams to landfill; this road section will be redone. Tiger grant has been approved for Smiths Creek Road; only successful one in state. Project as it stands today: $4.1 million, 2.6 miles of reconstruction, forcemain, reconstruction of bridge over Pine River, 3 major cross culverts. August completion date; road will be open but only one lane at times. Further discussion on fact there is really no choice for volume but to accept Canadian trash. 22 Canadian trucks per day, 200,000 tons of trash a year. Question on bioreactor followed by explanation.

 

II.    PRESENTATION OF MINUTES OF MARCH 5, 2013

Sturdevant moved to bring back to next meeting due to missing pages, supported by Kilroy.

Motion Carried

 

III.    CONSENT AGENDA AND COMMUNICATIONS

    a. Revenue & Expenditure Report for Period Ending 03/31/2013

    b. Check Register from 02/25/2013 – 03/08/2013

Usakowski moved to receive and file communications and bills be paid, supported by Jackson.

 

Roll Call Vote: YES: Usakowski, Jackson, Hand, Ritter, Sturdevant, Wrubel, Kilroy. NO: None. ABSENT: None. (7-0-0) Motion Carried

 

IV.    BOARDS AND COMMISSIONS

None.

 

V.    PUBLIC COMMENT (Brief Comments)

George Dzierzbicki, 956 Burns Road stated concern about truck traffic on Burns Road regarding landfill and concern regarding speed limit and amount of traffic. Mention of township office hours (to be discussed later at this meeting).

 

Unidentified Audience Member: Ditching on Burns Road hasn’t been done. Discussion. Road issues to go to Supervisor Usakowski. Blight issue on old trailers at 642 Burns Road.

 

Trustee Ritter commented on Road Trip with Clerk Hand and County Road official.

 

VI.    FIRE CHIEF GORSKI REPORT

    a. Ordinance 155-D; Fire Inspections

Sturdevant moved to approve Ordinance 155-D; Fire Inspections, supported by Jackson.

 

Roll Call Vote: YES: Sturdevant, Jackson, Hand, Ritter, Wrubel, Usakowski, Kilroy. NO: ABSENT: None. (7-0-0) Motion Carried

 

    b. Purchase of 5 Hose = $2,371.70

Wrubel moved to approve purchase the 5 lengths of 5 inch fire hose from Time Emergency Equipment at cost of $2371.70, supported by Ritter.

 

Roll Call Vote: YES: Wrubel, Ritter, Usakowski, Jackson, Hand, Sturdevant, Kilroy. NO: None. ABSENT: None. (7-0-0) Motion Carried

 

VII.    2013/2014 OPERATING BUDGET & RESOLUTIONS

a. 2013/2014 Operating Budget (in March 5th agenda packet, bring with you)

    b. Resolutions for 2013/2014 Operating Budget

1. Resolution 2013-09; General Funds Appropriation

Sturdevant moved to adopt Resolution 2013-09, supported by Wrubel.

 

Roll Call Vote: YES: Sturdevant, Wrubel, Usakowski, Jackson, Hand, Ritter, Kilroy. NO: None. ABSENT: None. (7-0-0) Motion Carried

 

     2. Resolution 2013-10; Water/Sewer Appropriations

Jackson moved to adopt Resolution 2013-10, supported by Hand.

 

Roll Call Vote: YES: Jackson, Hand, Usakowski, Ritter, Sturdevant, Wrubel, Kilroy. NO: None. ABSENT: None. (7-0-0) Motion Carried

 

     3. Resolution 2013-11; Parks Appropriations

Usakowski moved to adopt Resolution 2013-11, supported by Wrubel.

 

Roll Call Vote: YES: Usakowski, Wrubel, Jackson, Hand, Sturdevant, Ritter, Kilroy. NO: None. ABSENT: None. (7-0-0) Motion Carried

 

     4. Resolution 2013-12; Liquor Control Appropriations

Sturdevant moved to adopt Resolution 2013-12, supported by Wrubel.

 

Roll Call Vote: YES: Sturdevant, Wrubel, Usakowski, Jackson, Hand, Ritter, Kilroy. NO: None. ABSENT: None. (7-0-0)

 

     5. Resolution 2013-13; Building Fund Appropriations

Usakowski moved to adopt Resolution 2013-13, supported by Sturdevant.

 

Roll Call Vote: YES: Usakowski, Sturdevant, Jackson, Hand, Ritter, Wrubel, Kilroy. NO: None. ABSENT: None. (7-0-0) Motion Carried

 

VIII.    OLD BUSINESS

    a. Fire Department Staffing

Usakowski gave detailed explanation of Fire Department staffing and reason for supporting this staffing procedure. Question and answer period.

 

b. Role of Fire Administrative Board (no material)

No discussion.

 

c. Bridges

Discussion on information presented and applying for funding which is not available for 4 years. Further discussion on Burns and Smiths Creek bridges. Bring back.

 

d. Strategic Planning Commission

Usakowski discussed his vision of what he would like to see highlighting organization improvements, planning, quality of life, community engagement, and economic development. 3 page list of recommendations.

 

    e. Personnel Policy & Administrative Policy and Procedure Manual

(in March 5th agenda packet, bring with you)

Section 1 & 2 – Changes discussed. Discussion on the pros of holding 2 meetings a month. Has created some difficulty.

 

DPW and Bookkeeper are to report to Clerk Hand; he is their department head. He is also responsible for maintaining administrating office functions.

Sturdevant moved to adopt changes to Section 1 and 2 of Administrative Policy and Procedure, supported by Jackson.

 

Roll Call Vote: YES: Sturdevant, Jackson, Usakowski, Hand, Wrubel. NO: Ritter, Kilroy. ABSENT: None. (5-2-0) Motion Carried

 

Will work on SECTION 3 at next meeting.

 

f. Signage for DPW Road Work

Discussion on safety requirements/equipment for DPW road work.

 

Jackson moved to approve purchase of equipment from Carrier & Gable, supported by Ritter.

 

Roll Call Vote: YES: Jackson, Ritter, Hand. NO: Usakowski, Sturdevant, Wrubel, Kilroy ABSENT: None. (3-4-0) Motion Denied

 

Usakowski moved to have Clerk Hand bring back 3 quotes for signage, excluding arrow board, supported by Kilroy.

 

Roll Call Vote: YES: Usakowski, Kilroy, Jackson, Hand, Ritter, Sturdevant, Wrubel. NO: None. ABSENT: None. (7-0-0) Motion Carried

 

Sturdevant moved to have Clerk Hand bring back quote for brand new solar arrow board and warranty package, what kind of warranty on $2,500 one, and a quote on diesel one, supported by Usakowski.

 

Roll Call Vote: YES: Sturdevant, Usakowski, Jackson, Hand, Ritter, Wrubel, Kilroy. NO: None. ABSENT: None. (7-0-0) Motion Carried

 

Jason Hyde, DPW, opened discussion on projects on hold. To bring back list.

 

IX.     NEW BUSINESS

    a. 2012/2013 Budget Amendment

Usakowski moved to approve 2012/2013 budget amendment, supported by Jackson.

 

Roll Call Vote: YES: Usakowski, Jackson, Hand, Ritter, Sturdevant, Wrubel, Kilroy. NO: None. ABSENT: None. (7-0-0) Motion Carried

 

b. Ordinance 142-52 & MetroPlanning Staff Report

Usakowski moved to approve Ordinance 142-52, supported by Kilroy.

 

Roll Call Vote: YES: Usakowski, Kilroy, Jackson, Hand, Ritter, Wrubel, Kilroy. NO: None. ABSENT: None. (7-0-0) Motion Carried

 

c. MS4 Stormwater Discharge Permit

Usakowski gave explanation of his conversation with DEQ and other officials.

 

Sturdevant moved to send letter that this doesn’t apply to us, supported by Wrubel.

 

Roll Call Vote: YES: Sturdevant, Wrubel, Usakowski, Hand, Jackson, Ritter, Kilroy. NO: None. ABSENT: None. (7-0-0) Motion Carried

 

    d. Road Funding/Match Program

Informative only.

 

    e. Office Hours

For lot of residents it’s difficult for them to get here by 4:30 p.m. Need to look at alternatives to meet that need. Usakowski looked at union contract and there’s nothing in there that would prohibit us from changing hours. We have flexibility to make changes and that includes as well as Saturdays. Ritter expressed her concerns. Usakowski stated could modify hours; maybe 4 hours on Friday, 4 hours on Saturday. Kilroy commented would have to have more than one person in at a time (MIOSHA). Could be open until 7 p.m. one night a week. Could stager start times. Have employee start at a 10 a.m. and work until 7:00 p.m. Hand stated that as far as he’s concerned the whole community is not that concerned with changing the existing hours. Bills can be paid by drop box or by mail.

 

Becky Jackson, Kimball, MI not in favor of Saturdays.

 

Further discussion on being open only one night a week until 7:00 p.m. Not in agreement with being open on a Saturday.

 

Bring back regarding weekday. Usakowski will work with Jackson and Hand.

 

    f. Citizens Guide/Dashboards

Discussion. Put on website.

 

    g. Right to Work

Changes language in future union contracts. Working on affordable care act. Will have to make modification to agreement based on Right to Work.

 

    h. Gas Tax Changes

Discussion. Could change revenue sharing. Keep an eye on this. Not in favor of this.

 

i. Mutual Aid Agreement

Sturdevant moved to have supervisor and fire chief sign agreement and get back to appropriate parties, supported by Kilroy.

 

Roll Call Vote: YES: Sturdevant, Kilroy, Usakowski, Jackson, Hand, Ritter, Kilroy. NO: None. ABSENT: None. (7-0-0) Motion Carried

 

j. Permit Fee for Railroad Easement for Smiths Creek Project – $750 Fee

Sturdevant moved to approve, supported by Wrubel.

 

Roll Call Vote: YES: Sturdevant, Wrubel, Usakowski, Jackson, Hand, Ritter, Kilroy. NO: None. ABSENT: None. (7-0-0) Motion Carried

 

k. Part Time Temp DPW Employee

Hand gave explanation of duties. Discussion of union contract and requirements. Discussion on applicant for position; general background presented.

 

Jackson moved to have this person register with Kelly Services and then hire DPW employee through them, supported by Kilroy.

Roll Call Vote: YES: Jackson, Kilroy, Hand. NO: Usakowski, Ritter, Sturdevant, Wrubel. ABSENT: None. (3-4-0) Motion Denied

 

Wrubel moved to have said applicant send resume for DPW position for review in 2 weeks, supported by Usakowski.

 

Roll Call Vote: YES: Wrubel, Usakowski, Hand, Ritter. NO: Jackson, Sturdevant, Kilroy. None. ABSENT: None. (4-3-0) Motion Carried

 

X.    AUDIENCE PARTICIPATION

Graham Baker, 2939 English Road opened discussion on new Fireworks Ordinance.

    

XI.    OFFICERS REPORT

    a. Supervisor Usakowski

a. Assessing Contract

See end section of minutes.

 

b. Clerk Hand

     1. Report on Kelly Services Temp – Abby Thourlby

Clerk Hand reported on duties being performed by Abby Thourlby in addition to possible future duties. Bring back April 2, 2013. Brief discussion on bringing in Intern workers.

 

    c. Treasurer Jackson

1. Performance Bonds

Reported on performance bonds and need for updating records from prior years. Discussion.

 

     2. Tipping Fee Account

Reported on status.

 

     3. .Net Program Approval for Assessing & Tax

Need to research minutes for date of approval.

 

d. Trustee Kilroy

No report.

 

    e. Trustee Ritter

No report.

 

    f. Trustee Sturdevant

No report.

 

    g. Trustee Wrubel

No report.

 

CLOSED SESSION

Usakowski moved to go into Closed Session at 9:55 p.m. to discuss assessing contract, supported by Hand. Motion Carried

 

Usakowski moved to resume Regular Session at 10:15 p.m., supported by Ritter. Motion Carried

 

Wrubel moved to offer Assessor Peggy Chambers $1,000 per week for 8 weeks after her contract expires and we will put out ads for bids for the assessor position, supported by Sturdevant.

 

Roll Call Vote: YES: Wrubel, Sturdevant, Usakowski, Jackson, Hand, Ritter, Kilroy. NO: None. ABSENT: None. (7-0-0) Motion Carried

 

XII.    ADJOURNMENT

Usakowski moved to adjourn meeting, supported by Kilroy. Motion Carried

 

Adjourned at 10:25 p.m.

 

Submitted By,

Robert G. Hand, Kimball Township Clerk


 

Leave a Reply

Your email address will not be published.

Close Search Window