Minutes - Board of Trustees|

KIMBALL TOWNSHIP BOARD OF TRUSTEES

MUNICIPAL BUILDING, 2160 WADHAMS ROAD, KIMBALL, MI

PUBLIC HEARING/REGULAR MEETING

MARCH 5, 2013

6:30 P.M.

Supervisor Usakowski opened the meeting at 6:30 p.m. with the Pledge of Allegiance.

 

ROLL CALL OF OFFICERS: Usakowski, Jackson, Hand, Ritter, Sturdevant, Kilroy.

ABSENT: Wrubel.

ALSO PRESENT: Fire Chief John Gorski.

 

INVOCATION BY:     JAMES JONES, COMMUNITY BAPTIST CHURCH,

            KIMBALL, MI

 

I.    APPROVAL OF AGENDA

Usakowski moved to approve agenda as presented, supported by Sturdevant. Motion Carried

 

IIA.    OPEN PUBLIC HEARING – OPERATING BUDGET 2013/2014

Usakowski opened Public Hearing at 6:35 p.m. To remain open for 30 minutes. No motion made.

 

IIB.    PRESENTATION OF MINUTES OF FEBRUARY 12TH AND FEBRUARY 19, 2013

February 19th – Under Trustee Ritter report change 3 delegates to 2 delegates. One has to be elected and 1 appointed.

 

Usakowski moved to approve February 12th and February 19th minutes as amended, supported by Jackson. Motion Carried

 

III.    DOUG SKYLIS – ROWE PROFESSIONAL SERVICES – UPDATE ON

    SMITHS CREEK PROJECT

Update on progress and explanation of game plan. Question and answer period on process ahead.

 

IV.    OPEN PUBLIC HEARING – OPERATING BUDGET 2013/2014

Notation: Meeting opened at 6:35 p.m. See item IIA.

 

V.    CLOSE PUBLIC HEARING

Usakowski moved to close Public Hearing at 7:05 p.m., supported by Jackson. Motion Carried

 

VI.    DECISION OF PUBLIC HEARING – OPERATING BUDGET 2013/2014

    a. Resolution 2013-08; SCC Landfill Tipping Fees

Paragraph 7, 1st and 2nd sentence – Change from $45,000 to $40,000.

 

Jackson moved to adopt Resolution 2013-08 as amended, supported by Ritter.

 

Roll Call Vote: YES: Jackson, Ritter, Usakowski, Hand, Sturdevant, Kilroy. NO: None. ABSENT: Wrubel. (6-0-1) Motion Carried

 

Supervisor Usakowski will bring resolutions for 2013/2014 Operating Budget to next meeting.

 

VII.    CONSENT AGENDA AND COMMUNICATIONS

    a. Revenue & Expenditure Report for Period Ended 02/28/2013

    b. Check Register from 02/11/2013 – 02/22/2013

    c. SCC Board of Co Rd Commissioners – Minutes of February 5, 2013

    d. SCC Board of Public Works – Minutes of February 5, 2013

Usakowski moved to receive and file communications and pay bills, supported by Sturdevant.

 

Roll Call Vote: YES: Usakowski, Sturdevant, Jackson, Hand, Ritter, Kilroy. NO: None. ABSENT: Wrubel. (6-0-1) Motion Carried

 

VIII.    BOARDS AND COMMISSIONS

    a. Cemetery Advisory Board – Minutes of December 12, 2013

Sturdevant moved to receive and file, supported by Ritter. Motion Carried

 

IX.    PUBLIC COMMENT (Brief Comments)

Gilbert Opaleski, 4789 Lorwood asked why we can’t get AT&T out here instead of just Comcast so service isn’t so expensive. Discussion. Also asked if a small map of Smiths Creek sewer system project could be put into next newsletter. Usakowski stated he would do that.

 

Cal Hunt asked about light for Township Office sign. Discussion.

 

X.    FIRE CHIEF GORSKI REPORT

    a. Fire Board – Minutes of February 6, 2013

Question and answers on officer appointments and pay. Ritter asked role of Fire Board. Gorski explained purpose is to review and advise. Discussion on a topic being brought up again and again at Fire Board meetings. Discussion on the usefulness of Fire Board. Township Board is to come back with some suggestions to be made to Fire Board as to what they need to be focusing on. Need to define FAB role. Gorski asked Township Board to clearly define the role of the Fire Board; monthly meeting may not be necessary, could go quarterly; same issues go before Township Board, doubles the work.

 

Come back next month with ideas of the role of the Fire Board.

 

Usakowski moved to receive and file minutes of February 6th, supported by Sturdevant. Motion Carried

 

     1. Application for Firefighter – Craig Frank

Already hired.

    b. Fire Inspections

Ordinance has been written and attorney is reviewing.

 

XI.    OLD BUSINESS

    a. Electric Panel – Edward Land Pumping Station – 3 bids (no bids in packet)

No bids at this time. Bring back.

 

b. Smiths Creek Sewer Update

Usakowski reported on items being worked on before we can get funding. Will have to have public hearing for everyone included in special assessment district. Completed 10 out of 18 things in the Letter of Conditions.

 

c. Resolution 2013-06; Smiths Creek Sanitary Sewer System

Extension/Improvement Special Assessment District

Bring back. 401 Henry Street is not required to connect.

 

d. Smiths Creek Landfill Update

Usakowski presented information on Canadian trash. Will be coming in, can’t stop it. Possibly selling landfill to Waste Management. Once landfill is in private hands township would have very little to do to regulate. Discussion.

 

e. Strategic Plan – Part of Township of Excellence

Discussion. Request for each board member to bring 5 ideas back to next meeting.

 

f. Fire Station Advisory Committee – Appointments

Usakowski moved to appoint Michael Sturdevant, Michael Wrubel and Gilbert Opaleski to committee, supported by Kilroy.

 

Roll Call Vote: YES: Usakowski, Kilroy, Jackson, Hand, Ritter, Sturdevant. NO: None. ABSENT: Wrubel. (6-0-1) Motion Carried

 

XII.     NEW BUSINESS

    a. Cemetery Board Questions

Question on Perpetual Care funds. Cemetery has line items for revenue and expenditures. Perpetual Care funds are in Account #711. Cemetery Board would like an entire different account for cemetery. Usakowski commented on separate accounts. Usakowski gave explanation of perpetual care. Perpetual Care is too low right now; approximately only 6-7% of sales. Mention of 15% of sales going into perpetual care. Discussion. Will continue to work on this.

 

    b. Speed Limit on Lapeer Road – Communication from Kenneth Kepler

Township has no jurisdiction.

 

c. Tracer Wire/Pressure Testing – Smiths Creek Road Reconstruction

Will be sharing cost with County.

 

d. Personnel Policy & Administrative Policy and Procedure Manual

Both should be up to date. Usakowski would like to look at a couple sections at each meeting. Bring back to next meeting.

 

XIII.    AUDIENCE PARTICIPATION

None.

    

XIV.    OFFICERS REPORT

    a. Supervisor Usakowski

     1. SCC Road Commission Meeting

Presented information on bridges.

 

b. Clerk Hand

     1. Report on Kelly Services Temp – Abby Thourlby

Reported on duties being performed by Abby. Comments made that we won’t be done with tasks for her by April 2nd.

 

     2. Bill Orr – DEQ

Meeting cancelled

 

     3. Road Commission Road Trip – March 19th

Hand and Ritter will be going.

 

     4. Churches for Invocation

Lining up pastors for future meetings.

 

     5. Sign at Corner of Wadhams/Griswold

Reported on young man stopping in office. Is going to rent sign at Wadhams/Griswold for 2 months.

 

    c. Treasurer Jackson

     1. Phone Stipend – Waynd VanNest

Mr. VanNest is off on medical leave. Township is paying phone stipend of $60 per month. Are still in contact with him. Sturdevant stated should just continue.

 

     2. DTE Litigation

What will Kimball Township settle for? Go after the full amount. Discussion.

 

     3. Interest

Reported on interest of $26,064.06 through last year. Discussion.

 

     4. Bldg Fund in Red

Need to move money around out of General Fund.

 

d. Trustee Kilroy

     1. Planning Commission – March 27th

(1) Spring Workshop. Has already been approved. Usakowski would like to see as many Planning Commission members attend as possible. (2) Discussion on use of attorney and MTA.

 

    e. Trustee Ritter

     1. SEMCOG – Appoint Delegates

Sturdevant moved to appoint Usakowski as rep and Tina Ritter as alternate, supported by Hand. Motion Carried

 

    f. Trustee Sturdevant

     1. KTBT Recording Secretary

Opened discussion on pay scale of KTBT Recording Secretary. Can it be offered to someone else at a set rate? Usakowski commented has always been topic of discussion. Also brief discussion on DPW overtime. Sturdevant will bring back to next meeting.

 

    g. Trustee Wrubel, Absent.

 

XV.    ADJOURNMENT

Usakowski moved to adjourn meeting, supported by Kilroy. Motion Carried

 

Adjourned at 9:15 p.m.

 

Submitted By,

Robert G. Hand, Clerk

Kimball Township


 

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