Minutes - Board of Trustees|

KIMBALL TOWNSHIP BOARD OF TRUSTEES

MUNICIPAL BUILDING, 2160 WADHAMS ROAD, KIMBALL, MI

REGULAR MEETING

JANUARY 15, 2013

6:30 P.M.

Supervisor Usakowski opened the meeting at 6:30 p.m. with the Pledge of Allegiance.

 

INVOCATION BY: PASTOR RANDY BENNETT,

                                    BLUE WATER FREE METHODIST CHURCH, KIMBALL, MI

 

ROLL CALL OF OFFICERS:  Usakowski, Jackson, Hand, Sturdevant, Ritter, Wrubel, Kilroy.

 

ALSO PRESENT:  Chief Gorski, Assistant Chief Gratz.

 

I.          APPROVAL OF AGENDA

Add IIB. Tom Riley, County Commissioner, District 4.

 

Usakowski moved to approve amended agenda, supported by Kilroy.  Motion Carried

 

IIA.     SEMCOG PRESENTATION – SUSAN STEFANSKI

a.  SEMCOG – Membership Notice for 2011 (past due) and 2012

Presented overview of SEMCOG services and membership benefits.

 

Hand moved to approve SEMCOG membership payments for 2011 and 2012, supported by Ritter.

 

Roll Call Vote: YES:  Hand, Ritter, Usakowski, Jackson, Sturdevant, Wrubel, Kilroy.  NO:  None.  ABSENT:  None.  (7-0-0) Motion Carried

 

IIB.     TOM RILEY,             COUNTY COMMISSIONER, DISTRICT 4

Introduction.

 

III.       PRESENTATION OF MINUTES OF DECEMBER 18, 2012

Page 2 – Change Sheryl Thurma to Cheryl Thuma.

Page 6 – Question on ZBA appointment motion.  Per recording of meeting motion made by Sturdevant, supported by Jackson.

 

Kilroy moved to approve minutes as amended, supported by Jackson.  Motion Carried

 

IV.       CONSENT AGENDA AND COMMUNICATIONS

a.  Revenue & Expenditure Report for Period Ended 1/31/2013

Clerk to check windshield deicer cost.

b.  2013 Board & Commission Meeting Dates – UPDATED

c.  2013 Boards & Commissions Terms

d.  SCC Board of Public Works Minutes – December 4, 2012

e.  SCC Road Commissioners Minutes – December 4, 2012

Usakowski moved to receive and file communications and pay bills, supported by Sturdevant.

 

Roll Call Vote: YES:  Usakowski, Sturdevant, Hand, Jackson, Ritter, Wrubel, Kilroy.  NO:  None.  ABSENT:  None.  (7-0-0) Motion Carried

 

V.        BOARDS AND COMMISSIONS

a.  Minutes of Cemetery Board – November 12, 2012

Sturdevant moved to receive and file, supported by Ritter.  Motion Carried

 

VI.       PUBLIC COMMENT (Brief Comments)

 

VII.     OFFICE CLERK I POSITION – APPLICANTS & INTERVIEWS

(applicant resumes at back of this agenda packet)

a.  Abby Thourlby, 199 Pickford Road, Kimball, MI

b.  Liz Cross, 10 Hidden Village Lane, Marysville, MI

c.  Connie Meddaugh, 3250 Brace Road, Fort Gratiot, MI

d.  Nancy Dudek, 13200 Belle River Rd, Riley, MI

e.  Lori Cesefske-Ross, 3950 Collins Rd, Fort Gratiot, MI

f.  Wendy O’Connor, 6239 Twin Lakes Dr, Kimball, MI

Each applicant interviewed individually by the Township Board.  Question and answer period per applicant.  Board discussion after interviews.

 

Jackson moved to hire Connie Meddaugh as Office Clerk I, supported by Hand.

 

Roll Call Vote: YES:  Jackson, Hand, Usakowski, Ritter, Sturdevant, Wrubel, Kilroy.  NO:  None.  ABSENT:  None.  (7-0-0) Motion Carried

 

VIII.    FIRE CHIEF GORSKI REPORT

a.  FAB Minutes of December 5, 2012

Sturdevant moved to receive and file minutes, supported by Wrubel.  Motion Carried

 

b.  Appeals

1.  Reginald Taylor, Detroit, MI – Invoice #12-5888; Vehicle Accident

Jackson moved the bill be waived, supported by Kilroy.

 

Roll Call Vote: YES:  Jackson, Kilroy, Usakowski, Hand, Sturdevant, Wrubel.  NO: Ritter.  ABSENT:  None.  (6-1-0) Motion Carried

 

c.  Draft of Fire Inspection Procedures and Fee Schedule

Assistant Chief Gratz presented information pertaining to fire inspections and fees.  Discussion.  Develop an ordinance for this.

 

Usakowski moved to proceed with drafting of ordinances (fees and site plan), to have it reviewed by attorney, to bring back to next meeting, and to have Ass’t Chief Gratz obtain some revenue numbers to recommend to the board, supported by Wrubel.

 

Roll Call Vote: YES:  Usakowski, Wrubel, Jackson, Hand, Ritter, Sturdevant, Kilroy.  NO:  None.  ABSENT:  None.  (7-0-0) Motion Carried

 

IX.       OLD BUSINESS

a.  Smiths Creek Sewer Project – Update

1.  Letter of Conditions

Discussion on bond letter and financial advisor expense.

 

2.  Engineering Agreement – Smiths Creek Project

Attorney Adair has looked over.  No response from USDA.  Usakowski will do follow-up.

Construction portion will be different agreement.

 

3.  Smiths Creek Road Reconstruction – Work Order – $262,954.96

Clarification of area.  Discussion.

 

Sturdevant moved to sign agreement with county for $262,954.96 for the section of pipe they’re going to be putting into ground for reconstruction, supported by Hand.

 

Roll Call Vote: YES:  Sturdevant, Hand, Usakowski, Jackson, Ritter, Wrubel, Kilroy.  NO:  None.  ABSENT:  None.  (7-0-0) Motion Carried

 

b.  Resolution 2013-03; Fire Station Advisory Committee

Jackson moved to approve Resolution 2013-03, supported by Hand.

 

Roll Call Vote: YES:  Jackson, Hand, Usakowski, Ritter, Sturdevant, Wrubel, Kilroy.  NO:  None.  ABSENT:  None.  (7-0-0) Motion Carried

 

 

 

c.  Landfill Update

Sturdevant gave summary of meeting at the county office in December 2012 to discuss the current and future situation at the landfill.  Are considering opening the landfill to Lapeer County.  Looking at different avenues to increase volume.  Commissioner Riley made additional comments.  Sturdevant would like to see the county do more water sampling in the area, checking surface water and wells periodically, picking up trash, nails & glass, along Smiths Creek Road.

 

Sturdevant moved Usakowski draft letter to send to county with our blessings that they continue to work to keep the landfill in operation but we would like, in turn, a few things looked at like water sampling and so forth, supported by Jackson.

 

Roll Call Vote: YES:  Sturdevant, Jackson, Usakowski, Hand, Ritter, Wrubel, Kilroy.  NO:  None.  ABSENT:  None.  (7-0-0) Motion Carried

 

X.        NEW BUSINESS

a.  Ordinance 132-B Amendment – Page 2, Section IV, Paragraph 6

Bring back in proper form. Cemetery Board wants above-mentioned sentence deleted.

 

b.  Resolution 2013-01; Adopt Poverty Exemption Income Guidelines

Bring back.  Board approved Poverty Exemption Guidelines, however, need to adopt Resolution 2013-01.

 

c.  Resolution 2013-02; Reimbursements for Mileage – $0.56.5 per mile

Sturdevant moved to adopt Resolution 2013-02, supported by Usakowski.

 

Roll Call Vote: YES:  Sturdevant, Usakowski, Jackson, Hand, Ritter, Wrubel, Kilroy.  NO:  None.  ABSENT:  None.  (7-0-0) Motion Carried

 

d.  Library

Discussion on snow plowing, trash pickup.  Hand gave explanation on snow plowing during recent snowstorm and the trash pickup.  Hand will discuss with DPW.

 

e.  Open Meetings Act

Usakowski opened discussion.  Strongly encouraged assessor and all boards & commission members to be familiar and aware of regulations.

 

f.  Assessor – 1099 or W4 & Assessor as Employee or Contractor Legal Opinion

Contracted or employee?  Sturdevant commented that during MTA Trustee training he learned that the IRS says the assessor has to be an employee of township not contractor.   Questioned legality.  Usakowski explained why and how Peggy Chambers became contracted.  Discussion.  Bring back in February 2013.

 

g.  2013/2014 Preliminary Budget

Usakowski went over preliminary budget information.  Will be making adjustments.  Referred to cost cutting checklist.  He has, in the past, had conversations with Port Huron Township and Marysville about combining DPW departments so we could share the cost of supervisor; something to consider.  Discussion on DPW duties and observing the trucks in various locations.  Usakowski stated he has priced out getting some GPS units for the vehicles and thinks there needs to be some accountability.  Hand commented that there may have been a lack of direction in the past and just need to work with them.  Gave some examples of how DPW daily plans may change due to situations that come up.  Sturdevant suggested GPS should apply to fire trucks also.  Usakowski will be meeting with various departments to discuss budget.  Information presented on Bldg Fund.  Usakowski stated he is now personally tracking ordinance violation letters being sent out.

 

XI.       AUDIENCE PARTICIPATION

 

XII.     OFFICERS REPORT

a.  Supervisor Usakowski

1.  Strategic Planning

Started to get there with Capital Improvement.  Ask yourself “what do you want Kimball Township to be like in 5 years.”

 

2.  Township of Excellence – MTA

Would like to start going through the application and look at some of the things we don’t meet and let’s put those things in place.  Before end of our term apply and see if we get it.

 

b.  Clerk Hand

1.  Pavilion Rental Funds – 2008 through 2012

Resolution of 2010 was never signed.  Pavilion rental money and checks still in safe.  Hand would like to come up with something that by the end of the year any money that has not been refunded has to be put into the Park Fund, including the monies that are non-refundable.  All monies should go through cash receipting.  Hand will go through last months years calendar to check pavilion rental weekend schedule.  Bring back with new resolution.

 

2.  DPW – Emergency Conditions – Arrow Board for Safety – $1,500

Hand explained this is for emergencies.  OSHA rule states need some kind of sign.  Discussion.  Hand looked at sign being sold for $1,500.

 

Sturdevant moved to being back with 3 quotes, supported by Ritter.

 

Roll Call Vote: YES:  Sturdevant, Ritter, Usakowski, Jackson, Hand, Wrubel, Kilroy.  NO:  None.  ABSENT:  None.  (7-0-0) Motion Carried

 

3.  Andrea LaFontaine – State Rep

Will be in Township Office on Feb 8th from 3 to 4:30 p.m.

 

4.  Agenda Cut Off Dates

Material must be in agenda packet by agreed-upon deadline.

 

c.  Treasurer Jackson

1.  Kevin Kovach – Simple Dynamics

Thinking about reopening sand pit.  Question if his original $10,000 performance bond has been used up?  This needs to be researched.  Discussion on reclamation requirements.

 

d.  Trustee Kilroy

No report.

 

e.  Trustee Ritter

No report.

 

f.  Trustee Sturdevant

No report.

 

g.  Trustee Wrubel

Question on light at Wadhams and Atkins Road.  Answer:  Already installed.

 

XIII.    ADJOURNMENT

Wrubel moved to adjourn meeting, supported by Kilroy.  Motion Carried

 

Adjourned at 10:30 p.m.

 

Submitted By,

Robert G. Hand, Kimball Township Clerk

 

 

 

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